Assistant Director for Faculty Affairs

Job Posting Title:

Assistant Director for Faculty Affairs

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Hiring Department:

Faculty Affairs

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Office of the Executive Vice President and Provost seeks an engaged and motivated candidate to serve as the Assistant Director for Faculty Affairs. The mission of the EVPP Faculty Affairs team is to recruit, retain, and support our extraordinary faculty community by building resources and programs that support career development, enhance instruction abilities, promote scholarship and research, and provide opportunities for mentorship and collaboration. The Assistant Director for Faculty Affairs will serve a key role in supporting this important mission through coordinating, facilitating, and amplifying faculty awards and honorifics.

Purpose

The Assistant Director for Faculty Affairs will be responsible for the administration of Faculty Teaching Awards in the Office of the Executive Vice President and Provost and will serve as a campus-wide point of contact for identifying and supporting nomination efforts for prestigious external faculty awards.

Responsibilities

• External Faculty Awards and Honorific – Coordinate campus-wide efforts to increase representation of University of Texas faculty as recipients of prestigious external awards and members of national academies. Liaise with college/school leadership across campus (e.g., Deans, Associate Deans, Department Chairs) and the Office of the Vice President for Research to curate a dynamic, discipline-specific list of highly prestigious external faculty awards and honorifics. Assist nomination committees with identifying meritorious faculty, including use of Academic Analytics and other data systems. Develop competitive intelligence to identify and document characteristics of compelling candidates and nominations for prestigious awards. Build a network of current UT recipients of prestigious awards to build mentoring connections between award recipients and nominees. Assist nominees with assembling nominations, coordinate solicitation of external nomination letters, and coordinate with OVPR Research Development when limited submission competitions are necessary. Track submissions and success rates to yield a comprehensive picture of total UT Austin nominations and recipients. Collaborate with the EVPP Communications team to highlight faculty award successes.
• Faculty Teaching Awards – Manage full life cycle of Faculty Teaching Awards administered by the Provost’s Office. Coordinate campus-wide nomination process, manage nomination systems, facilitate review process and communications with review committees, draft and send award notifications, maintain Faculty Teaching Awards website to support visibility and accessibility, and coordinate processing of faculty award payments. Serve as the primary liaison for communicating nomination requirements and deadlines to CSUs and faculty across campus. Collaborate with the EVPP Communications team to highlight faculty award successes.
• Promotion and Tenure Program Support – Coordinate promotion dossier review process for the Office of the Executive Vice President and Provost. Serve as a point of contact with staff and administrators in colleges/schools to field questions and provide ongoing guidance on promotion and tenure policies and processes. Maintain internal systems and records related to the promotion and tenure process.
• Reporting and General Program Support – Coordinate reporting efforts for faculty awards and promotion and tenure outcomes. Communicate with internal and external stakeholders and central offices with a high level of accuracy and confidentiality, ensuring compliance and oversight with all governing policies. Document workflows and processes for all assigned tasks and support records retention and documentation needs of the unit. This position may be required to supervise administrative staff in the future.
• Other duties as assigned

Required Qualifications

• Bachelor’s Degree and at least seven years of experience in a university setting supporting faculty lifecycle, faculty HR, or faculty development processes.
• Demonstrated ability to work in a fast-paced environment, adapt to shifting priorities, and meet all deadlines and assignments.
• Proficient in fostering positive and productive interactions with a variety of stakeholders, including senior-level administrators, faculty, and staff.
• Demonstrated ability to exercise independent judgment, tact, discretion, and diplomacy.
• Ability to work independently with little supervision.
• Excellent organizational skills and attention to detail.
• Excellent written, oral/presentation, and interpersonal communication skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor’s Degree and more than seven years of experience in progressively experience in a university setting supporting faculty lifecycle, faculty HR, or faculty development processes.
• Experience with relevant internal systems, including Workday, Academic Analytics, Faculty Profile, VIP, and Service Now.
• Demonstrated success in process improvement and implementation.
• Excellence in building collaborative partnerships.
• Strong understanding of and experience with faculty affairs policies and processes, including faculty hiring, promotion, reviews, and leaves.
• The ideal candidate will be self-motivated and resourceful with a passion for continuous improvement.

Salary Range

$85,000+ depending on qualifications and experience

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
• This is an Austin, TX-based position. Position may be eligible for hybrid work.
• Work Shift
• Hybrid work schedule may be available. In-person work is expected three days/week and for occasional additional on-campus special events.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.