Advertising and Exhibits Coordinator

Job Posting Title:

Advertising and Exhibits Coordinator

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Hiring Department:

UT Press

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Sep 15, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

Reporting to the Sales and Marketing Manager, the Advertising and Exhibits Coordinator, an integral member of the marketing team, directs the seasonal advertising and exhibit plan for the University of Texas Press.

Responsibilities

• Create and implements seasonal advertising plans for approximately 90 new books each year. Track budget and spending, negotiate ad rates, and pay invoices in a timely manner.
• Manages all aspects of the UT Press exhibits and book festival programs.
• Research appropriate courses for UTP books each season and deploy email pitch campaigns.
• Purchase course lists from MDR, Brian Murphy Group and other vendors. Update lists seasonally.

Required Qualifications

• Bachelor's degree or equivalent work experience required. Experience as an intern, fellow, or employee in the publishing industry, preferably in marketing; or equivalent experience in marketing communications; or a graduate of a postgraduate professional-level publishing course. Equivalent combination of relevant education and experience may be substituted as appropriate.

• Strong organizational skills and attention to detail.
• Excellent oral and written communication skills.
• Computer proficiency with working knowledge of Microsoft Office and Adobe Acrobat. Ability to quickly master and work with in-house and industry databases.
• Ability to travel out of town, work occasional weekends and evenings as related to events.
• A positive attitude and strong work ethic, with demonstrated professionalism and integrity. Demonstrated interpersonal skills, with the ability to work independently as well as in a team.
• Ability to lift 30 to 40 pound book cartons.

Preferred Qualifications

Basic knowledge of Adobe Creative Suite as well as familiarity dealing with print shops and binderies, preferred.

Driving Required

A valid Texas, Class C, driver’s license is required to apply for this job; driving is an essential job function. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.

Salary Range

$42,000+ depending on qualifications

Working Conditions

Work around standard office conditions. Some lifting and moving of boxes and materials up to 40 pounds may be required.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.