Events Coordinator

Higharc is a VC-backed startup that is changing how new homes are designed and built. Join a founding team who’ve shipped products for Autodesk, Electronic Arts, Nike, and Apple. We have rasied a total of $83M with support from top-notch venture capital firms and more than 18 strategic investors—industry leaders in construction, building products manufacturing, and distribution.

As Events Coordinator, you’ll play a critical role in helping Higharc scale and elevate the way we engage both our team and our customers. You’ll support the Head of Events & Experiences in producing standout internal programs and customer-facing events that build culture, trust, and business growth.

You’ll be hands-on with logistics, communications, and program coordination, enabling strategic execution of events that range from immersive customer trainings and pipeline-driving sales activations to team offsites, milestone celebrations, and company-wide moments of connection.

This is an ideal opportunity for someone who thrives behind the scenes, loves sweating the details, and wants to grow their career in event production, experiential marketing, employee experience, or brand engagement.

Key Responsibilities

Event & Experience Execution

• Coordinate logistics for internal and external events, including scheduling, travel, venues, vendors, supplies, and run-of-show documentation

• Provide on-site and virtual support for live events when needed (e.g., customer trainings, internal meetups, sales activations)

• Source, vet, and liaise with vendors for gifting, catering, A/V, decor, and experiential activations

• Track tasks, timelines, and dependencies across multiple concurrent programs
  

Communications & Engagement

• Draft and manage pre-event communications, RSVPs, reminders, and post-event follow-ups
  Support creation of internal and external promotional materials (e.g., invites, agendas, decks, signage, swag)

• Help maintain and evolve our brand voice across experience touchpoints
  

Project Support & Operations

• Assist in developing and maintaining templates, checklists, and repeatable processes

• Own documentation and resource organization to ensure team efficiency

• Support budget tracking, receipts, and vendor contracts in collaboration with the Director of Events

• Capture event insights and support post-mortem reviews and improvement loops

About You

• 3-5 years of experience in event coordination, employee experience, experiential marketing, or project coordination roles

• Highly organized with strong attention to detail and follow-through

• Comfortable managing multiple timelines and shifting priorities in a fast-paced environment

• Excellent communicator and natural collaborator

• Creative thinker who enjoys crafting moments that feel thoughtful and memorable

• Familiar with tools like Notion, Google Workspace, Airtable, or similar

• Comfortable working remotely and asynchronously with a distributed team

• Bonus: Experience supporting both internal culture-building programs and customer-facing initiatives

What You’ll Gain

• A front-row seat to how memorable, human-centered experiences can shape culture and accelerate business growth

• Mentorship and growth opportunities in a strategic, experience-led function

• The chance to shape how Higharc shows up - internally and externally - during a pivotal phase of growth

• A collaborative, high-trust environment where curiosity and care are core values

Higharc has been remote first since our founding in 2018. We offer flexible hours so you can do your best work without missing out on life. Higharc offers competitive salaries with significant equity, in a fast-growing, well-funded company. Personal healthiness is an important value for us- we provide comprehensive medical, dental, and vision coverage, with unlimited PTO, and meaningful maternity/paternity leave. You'll also have access to other big-company benefits such like short and long-term disability plans and a 401K. Haven't worked remotely before? We provide a stipend to create the ideal home office.