Director, Logistics and Receiving

Department

OPS Operations, Strategy, and Finance - Supply Chain Management

About the Department

The Office of the Vice President for Operations supports the highest ambitions of the University’s teaching and learning, research, and engagement goals with the mandate to oversee enabling infrastructure of the University including the built environment, technology, and human resources organizations. In support of faculty, students, and staff, the Office of the Vice President for Operations prioritizes an exceptional level of service and delivery of robust business practices that steward the University’s infrastructure resources efficiently and contributes to the long-range planning and culture of the University.

Job Summary

The Director of Logistics and Receiving is responsible for overseeing the complete life cycle of assets, equipment, and inventory for IT Services, Facilities Services, the Department of Safety and Security, and Human Resources. This leadership role develops and implements standardized models and processes to enhance product delivery, inventory control, and the timely retirement of University assets. The Director collaborates closely with all operational departments and provides strategic direction through the management of logistics, receiving, and computer acquisitions teams. This position ensures consistent practices University-wide, drives operational efficiency, fosters vendor and stakeholder partnerships, and maintains high standards of customer service and financial stewardship.

Responsibilities

• Oversees the end-to-end life cycle management of assets, equipment, and inventory across key University departments.
• Develops and implements standardized processes for asset delivery, inventory control, and retirement.
• Provides leadership to managers of logistics, receiving, and computer acquisitions.
• Collaborates University-wide to ensure consistent asset and inventory management practices.
• Establishes and manages departmental operating budgets, including financial forecasting.
• Negotiates with suppliers and manages vendor relationships to optimize costs and service quality.
• Ensures accuracy and completeness of asset, equipment, and supply inventories.
• Defines, monitors, and reports on key performance indicators (KPIs) to drive operational improvements.
• Assesses staff performance and aligns resources for maximum productivity and project success.
• Identifies and implements process efficiencies to optimize University resources.
• Stays current with industry trends, technologies, and best practices related to asset management. 
• Collaborates with manager regarding building management and maintenance. Places and monitors work requests. Supervises projects, and serves as liaison to central facilities staff and outside contractors.
• Hires, evaluates, and conducts performance evaluations. Plans and assigns work; exercises quality and quantity controls.
• Ensures the team maintains shipping and receiving activities and records. Resolves related shipping, receiving, and distribution problems. Coordinates with vendors and Budget to ensure that quality and pricing of supplies and equipment meet expectations.
• Manages daily operation and regular maintenance of shipping & receiving equipment; authorizes purchase of operating necessities; determines need and orders repair service.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications 

 

Experience:

• Minimum of five years experience collaborating with faculty and staff in a Tier 1 research university setting.
• Minimum three years of experience managing staff. Develop desktop and IT standards.
• Dealing with the ordering and shipping systems at Apple and Dell computers.
• Simultaneously tracking and managing a large number of open shipping orders.
• Scrap/recycling IT equipment and associated best practices for data destruction.
• Coordinating delivery appointments within a large community.
• Tracking and maintaining inventory.

 

Preferred Competencies

• Keep abreast of IT trends and technologies and build knowledge and technical expertise.
• Build effective relationships with others.
• Demonstrates strong teamwork by working effectively within the department, willingly assisting others, and prioritizing the success of the team.
• Internalize and act on organizational mission and goals.
• Work effectively across organization and campus community.
• Demonstrated ability to take personal ownership of professional development.
• Values and respects differences.
• Advocate for the University and take ownership of multiple issues at a single time.
• Follow issues through until final resolution.

Working Conditions 

• Standard office environment.
• Extensively use computer.
• Carry/lift loads of 50 lbs. or more.

Application Documents 

• Resume/CV (required) 

Job Family

Facilities Management

Role Impact

People Manager

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$100,000.00 - $133,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.