Executive Assistant to the CEO
🌟 Join Our Team as an Executive Assistant to the CEO
Location: Albuquerque, NM
Type: Full-time | In-person
Hours: 40 hours per week
Compensation: Competitive, based on experience
Reports To: CEO
🔍 About the Role:
At The Community Lighthouse, we are on a mission to heal the world—one child and family at a time. We're seeking a highly organized, proactive, and relationship-focused Executive Assistant to the CEO who will serve as a true strategic partner. This role exists to create time, focus, and relational capacity for our CEO by managing schedules, follow-through, and visibility—both internally and in the community.
You will be the linchpin behind the scenes, ensuring the CEO operates at peak performance through streamlined systems, clear communication, and consistent execution.
🌱 Why This Role Matters:
This is not a traditional admin role. As the Executive Assistant, you’ll:
- Anticipate needs and provide strategic insight
- Coordinate high-impact meetings and events
- Nurture key relationships with community leaders, referral partners, and political figures
- Ensure our CEO’s brand and voice are clearly communicated in all channels
- Serve as a gatekeeper and thought partner, helping turn long-term strategy into daily action
💼 Key Responsibilities:
⏱ Time & Calendar Management
- Maintain a strategic calendar aligned with top priorities
- Block time for deep work, rest, and family balance
- Prep daily agendas and materials for CEO meetings
📝 Meeting Coordination & Follow-up
- Ensure every meeting has an agenda, pre-read materials, and clear follow-up tasks
- Attend leadership meetings, capture notes, and track progress in Asana
📣 Communication & Inbox Management
- Triage CEO inbox daily, escalate only priority messages
- Draft professional correspondence, talking points, and internal updates
- Maintain discretion and manage sensitive information with care
📊 Task, Project & System Oversight
- Keep the CEO’s dashboard updated in Asana
- Identify bottlenecks and make proactive recommendations
- Introduce at least one system/process improvement per quarter
🤝 Relationship Management
- Manage the CEO’s relationship tracker in Monday.com
- Coordinate engagement with community, political, and industry stakeholders
- Track birthdays, milestones, and follow-up opportunities
- Prepare thoughtful acknowledgments (gifts, thank-you notes)
✈️ Travel & Event Planning
- Coordinate all CEO travel logistics and attendance at events
- Plan internal retreats and leadership offsites
🧠 Strategic Alignment & Brand Stewardship
- Lead daily and weekly syncs with the CEO to align priorities
- Support the CEO’s public presence, speaking engagements, and media outreach
- Ensure digital and in-person visibility is aligned with brand and mission
📈 Success in This Role Means:
- 98%+ scheduling accuracy and calendar alignment
- 100% of meetings have agendas and follow-up
- 100% of key relationships are followed up within 2 weeks
- CEO spends ≥90% of time on high-value work
- Inbox is triaged daily and trust is never breached
- Strategic insights and improvements are proposed quarterly
✅ Who We’re Looking For:
Required Skills & Attributes
- Exceptional organization, time management, and follow-through
- Strong writing and communication skills
- High emotional intelligence and confidentiality
- Tech-savvy (Microsoft 365, Asana, Monday.com, Teams)
- Systems thinker with detail-oriented execution
- Strategic mindset—you can connect tasks to big-picture goals
- Calm under pressure and highly adaptable
Preferred Experience
- Prior experience in an Executive Assistant or high-level support role
- Background in community engagement, politics, or nonprofit sectors
- Familiarity with branding and professional communications
🎯 Our Values:
We’re guided by our BRIGHT values:
- Be the Example
- Relationships First
- Inspire Play
- Growth & Curiosity
- Health & Wellness
- Talk with Clarity
- WORK-LIFE BALANCE
- SUPPORTIVE CULTURE
- GROWTH OPPORTUNITIES
- DIVERSITY, EQUITY, and INCLUSION
- Up to 3.5 WEEKS PTO & PAID SICK LEAVE
- 6 PAID HOLIDAYS
- Medical, Dental, Vision, and Life Insurance
- PAID MATERNITY LEAVE
- DISCOUNTED GYM MEMBERSHIP
- 401K - 4% MATCH
🚀 Ready to Apply?
If you're energized by creating order, streamlining systems, and supporting meaningful impact from behind the scenes—we want to hear from you!
#IND1
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The Community Lighthouse is a dedicated, family-owned business that has been providing counseling services for children, families and individuals in the greater Albuquerque area since 1994. We believe that everyone deserves to live a happy and ful...
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