Payroll Manager (Project Work/Part Time)

ABOUT THE JOB:

We are seeking an experienced Payroll Manager to fully own payroll operations for a single U.S. legal entity (~140 employees) across approximately two dozen states. This is a hands-on role with no additional payroll staff—you will be the sole individual responsible for payroll processing, reconciliations, and compliance.

The role requires a seasoned professional who can manage payroll end-to-end, implement and follow strong payroll controls, and independently interact with auditors, regulators, and benefit providers.

This role includes two components:

• Project-Based Work (First 3 Months – Full Time):
- Prepare for the upcoming 401(k) audit
- Reconcile YTD 940/941 filings vs. payroll registers
- Investigate and resolve historical 401(k) funding discrepancies

• Ongoing Payroll Support (Long-Term – Part Time):
- Beyond the project phase, we anticipate a continued need for 2–3 full days every other week, aligned with our bi-weekly payroll processing schedule.

- Additional hours to support annual benefits audit and W-2 preparation & issuance

What You’ll Do:

Bi-Weekly Payroll Operations

- Manage and execute bi-weekly payroll for ~140 employees across 25+ states
- Review, validate, and reconcile payroll data (new hires, terminations, compensation changes, deductions, garnishments)
- Ensure compliance with federal, state, and local tax regulations
- Process and reconcile payroll registers with payroll funding, direct deposits, and third-party payments with accuracy and timeliness
- Maintain detailed documentation and audit trail in accordance with internal controls

Compliance, Reconciliation & Audit Support

- Reconcile YTD 940/941 tax filings against payroll register totals
- Prepare schedules, reconciliations, and supporting documentation for upcoming 401(k) audit
- Resolve historical discrepancies between payroll deductions and 401(k) funding
- Ensure accurate 401(k) contributions and allocations for each payroll cycle
- Partner directly with state tax agencies on payroll tax registrations, account maintenance, and issue resolution

What You’ll Bring:

- 7+ years of U.S. payroll experience with proven ownership of full-cycle, multi-state payroll
- Prior experience as the primary or sole payroll manager in an organization of similar size or complexity
- Strong knowledge of payroll controls, compliance, and reporting (940, 941, W-2, 401(k))
- Demonstrated experience supporting or leading 401(k) audits
- Expertise in resolving complex funding and reconciliation discrepancies
- Proficiency in at least one mid-market payroll platform (e.g., ADP, Paylocity, Paycom, Workday, etc.)
- Exceptional attention to detail, ability to operate independently, and strong problem-solving skills

Preferred Qualifications

- Prior experience handling state payroll tax registrations in multiple jurisdictions
- Background in startup, fintech, or SaaS environments

This is a remote-friendly role. Ideally, candidates will sit in the following states: AL, AZ, CA, CO, DC, DE, FL, GA, ID, IL, LA, MI, MA, MO, NC, NH, NJ, NV, NY, PA, OR, OH, RI, SC, TX, VA, WA, WI.

About Tapcheck:

Tapcheck is a digital platform offering an easy and convenient way to access on-demand earnings early. Available at no cost to employers, our app-based on-demand pay solution helps relieve the financial stress that many employees experience on a daily basis.

The Tapcheck team is passionate about our mission to improve financial wellness and boost business productivity. By giving workers the ability to transfer wages they’ve earned directly to their bank account or pay card without waiting for payday, Tapcheck eliminates the need for high-interest payday loans or employer-funded cash advances.

How We Get Things Done:

Our core values act as a steadfast guide, directing our decisions and anchoring our actions. We consider these values non-negotiable, especially when it comes to our hiring process.

· Humility: We believe in the power of humility. We value team players who are down-to-earth, respectful, and open to learning from others. Our employees approach challenges with a positive attitude, acknowledging their strengths and weaknesses while celebrating the achievements of their colleagues.

· Grit: We admire individuals with grit – those who demonstrate unwavering determination and resilience in the face of obstacles. At Tapcheck, we take pride in overcoming challenges together, pushing the boundaries of what is possible, and embracing failure as an opportunity for growth.

· Raising the Bar: Continuous improvement is at the heart of our culture. We are committed to setting high standards and pushing ourselves to exceed them. We seek employees who are innovative and strive for excellence, constantly seeking ways to enhance our products, services, and processes.

· Striving for Growth: We foster an environment that encourages personal and professional development. Our employees are driven to learn, grow, and adapt to new circumstances. We support individuals who take initiative, seek out new challenges, and actively contribute to their own growth and the growth of the company.

Why Join Tapcheck?

· Competitive base

· Paid Time Off

· Health Insurance

· Dental Insurance

· Vision Insurance

· 401K Match

Compensation: The pay will depend on numerous factors such as: location, experience, training, knowledge. and skills. Tapcheck reserves the right to amend, change, alter, and revise pay ranges and benefits offerings at any time. All applicants acknowledge that by applying to this position you understand that this specific pay range is contingent upon meeting the qualifications and requirements of the role, and for the successful completion of the interview selection and process. It is at the Company's discretion to determine what pay is provided to a candidate within the range associated with the role.

Equal Employment Opportunity Policy

Tapcheck, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.