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Oregon Housing & Community Services

Executive Support (ESS2)

Exec Support Spec 2

(Hybrid) – Salem, OR

Oregon Housing and Community Services (OHCS) is growing our programs and personnel by leaps and bounds! We are looking for an innovative, detail-oriented Executive Support person with sharp attention to detail skills, multi-tasking pro, and a career growth mindset from an individual who encompasses the ability to deliver outstanding customer service. If you are up for a challenge and ready to hit the ground running with a dynamic and supportive team, then you’re exactly who we want and need! You don’t want to miss this opportunity – apply today!

OUR COMMITMENT TO EQUITY, DIVERSITY, & INCLUSION

OHCS commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer and encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Our Vision is that all Oregonians can pursue prosperity and live free from poverty.

Our Mission is to provide stable and affordable housing and engage leaders to develop integrated statewide policy that addresses poverty and provides opportunity for Oregonians.

Our Core Values:  Collaboration – Compassion – Equity – Integrity – Leadership – Transparency.

IMPORTANT INFORMATION

• Working Condition: Hybrid> This position can primarily be remote with some requirements for in-person work.

• This position is permanent, full-time, and represented by SEIU.

• Per the SEIU CBA for OHCS represented positions, applicants who are current OHCS employees will be considered and interviewed before external applicants.

• This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur.

• This position requires both a resume and a cover letter, the cover letter will need to address the desired attributes listed in this job posting.

WHAT YOU WILL DO

Provide executive support to the Chief Operating Officer (COO) of the Operations Division, as well as other division leaders. 

MINIMUM QUALIFICATIONS

one year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

To view full position description: Click Here

DESIRED ATTRIBUTES

The most competitive candidates will possess the following attributes, experience, and knowledge:

• Ability to maintain daily scheduling and calendar logistics for the Chief Operations Officer, division leadership and anticipate evolving needs.

• Experience participating in meetings, coordinating calendar availability of numerous stakeholders and planning in person logistics

• Highly proficient in attention to detail, multi-tasking and the ability to switch gears between tasks

• Excellent written and verbal communication skills and a high level of discretion.

• Proficient in using software systems such as (i.e., Microsoft TEAMS, Word, Outlook, Excel, PowerPoint, etc.) to facilitate and improve agency communication.

• Ability to independently lead and manage diverse projects across the operations division with an innovative mindset

• Demonstrated awareness of race and social justice, including the ability to positively influence equity, diversity, and inclusion in the workplace.

WHAT’S IN IT FOR YOU

You will become part of an innovative and strategic group of professionals and enjoy a competitive salary and benefits package!

• A positive environment that offers opportunities for career growth and cross-training.

• An agency that supports and encourages work/life balance and overall wellness.

• Generous benefits package including, employer-paid health insurance, vacation, and sick leave, eleven paid holidays, three paid personal days, flexible spending accounts, and an employer contribution retirement plan (PERS).

• The posted salary range is the total possible range for the classification. Candidates are screened through a Pay Equity process that evaluates various factors. Please see the Pay Equity website for more information.

RECRUITMENT TIMELINE

*These dates are approximate and may change. *

• Recruitment Closes: 09/11/2025

• Recruiter Screening for Minimum Qualifications: On-going

• Hiring Manager Screening for Requested Skills: On-going

• 1st Round of Interviews: Week of 09/22/2025

• 2nd Round of Interviews: If needed

• Anticipated Start Date: 10/20/2025

APPLICATION GUIDANCE AND REQUIREMENTS

• Current State of Oregon employees: Apply via your employee Workday account.

• External applicants: View this application instructional video. A PDF is also available by clicking here.

• REQUIRED: Attach your most up-to-date Resume (2 page maximum). Please ensure your Workday profile matches your submitted resume.

• REQUIRED: Attach a Cover Letter (2 page maximum) that demonstrates how you meet the “Desired Attributes” for this position.

• A Cover Letter that does not meet the required criteria will be graded as ineligible.

If you have questions about the job announcement, or need an alternate format to apply, please contact the HR Solutions Inbox at: HCS_HR.Solutions@oregon.gov

WHO WE ARE

Oregon Housing and Community Services (OHCS) is Oregon’s housing finance agency. We provide financial and program support to create and preserve opportunities for quality, affordable housing for Oregonians of lower and moderate income. Our vision is that all Oregonians can pursue prosperity and to live free from poverty. Across Oregon, housing has emerged as a paramount concern. The lack of available housing, high rents and high home prices are driving rapid increases in housing instability and homelessness. The data is clear: too many Oregonians are without a safe, stable, and affordable place to call home.

OHCS is placing a greater emphasis on strategic planning and the way we invest our resources. Recently, we have restructured, refocused, and reimagined our agency. Our work has led to an increased emphasis on data, research, and customer service. We are carrying that effort forward with the Statewide Housing Plan. The plan articulates the extent of Oregon's housing problem and what we can do to address it. OHCS committed to the Housing Stability Council and our stakeholders that the plan will be responsive to the needs of the state.

OHCS released its Building Oregon's Future: 2023 Annual Report to update the agency’s significant progress in meeting the goals outlined in the 2019 Statewide Housing Plan. We are now more than halfway into the five-year plan.

To learn more about Oregon Housing and Community Services, visit our website: https://www.oregon.gov/OHCS/pages/index.aspx

COO Office

Oregon Housing and Community Services (OHCS) provides stable and affordable housing and engages leaders to develop an integrated statewide policy that addresses poverty and provides opportunities for Oregonians.  OHCS’s vision for the state is that all Oregonians have the opportunity to pursue prosperity and live free from poverty.

OHCS focuses on housing stabilization through a variety of angles – from preventing and ending homelessness, assisting with utilities to keeping someone stable, to financing multifamily affordable housing, to encouraging homeownership. OHCS serves as the state's affordable housing finance agency and community services program administrator. OHCS provides financial and program support to create and preserve quality, affordable housing for Oregonians of lower and moderate incomes. The agency administers federal and state programs that support housing stabilization, including preventing and ending homelessness, energy assistance, weatherization, among other critical antipoverty services.

OHCS’ Operations Division is comprised of sections that support the agency to achieve its mission. This includes accounting, finance, fiscal compliance, procurement and grants, budget, human resources, information systems, project management, strategic planning, and operations services. Work performed in this division ensures equity, accountability, transparency, stewardship, and security of State resources.

WANT TO KNOW MORE? LET US HELP YOU!

• If you need a reasonable accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please send your request to HCS_HR.Solutions@hcs.oregon.gov and include the job requisition number.

• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Please review the Classification and Compensation page for more details.

• Please save a copy of this job announcement for reference as it may not be available to view after the job closes.

• Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.

• Work Authorization: Oregon Housing & Community Services (OHCS) does not offer VISA sponsorships.  Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form containing authorization to work in the United States.  OHCS will use E-Verify to confirm that you are authorized to work in the United States.

• Veteran’s Preference: Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources. NOTE: If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section.

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

APPENDIX

Emails

• HCS_HR.Solutions@hcs.oregon.gov

Links

• Application Instructional PDF

• Application Instructional Video

• Benefits Information

• Classification and Compensation Page

• OHCS Website

• Oregon’s Statewide Housing Plan – Halfway Progress Report

• Oregon’s Statewide Housing Plan – Full Plan

• Pay Equity

• Public Employees Retirement System (PERS)

• Veterans Resources