Associate Analyst - Office Manager (Contract)

We are a Digital Product Engineering company that is scaling in a big way! We build products, services, and experiences that inspire, excite, and delight. We work at scale — across all devices and digital mediums, and our people exist everywhere in the world (18000+ experts across 37 countries, to be exact). Our work culture is dynamic and non-hierarchical. We are looking for great new colleagues. That is where you come in!

This role is responsible for creating a welcoming and well-organized office environment while supporting daily operations, meetings, visitors, and facilities needs. The position serves as the first point of contact for employees and guests and ensures the office runs smoothly at all times 

Responsibilities

• Create a welcoming and professional experience for employees and visitors upon arrival
• Manage visitor check-in and check-out procedures
• Conduct a daily walkthrough of office floors to ensure smooth operations
• Maintain and update bio-security system access
• Coordinate timely installation and removal of seasonal and event marketing materials
• Support scheduling of client meetings, workshops, and high-volume interview days
• Prepare meeting rooms with required supplies and refreshments
• Monitor and maintain adequate stock of office supplies
• Oversee supply procurement and ordering
• Process incoming mail and packages and manage outgoing deliveries
• Provide support with emergency cleanups when needed
• Contribute to maintaining a clean, organized, and efficient workplace environment
• Assist employees and guests with arrivals, office orientation, and facility guidance
• Ensure Audio-Visual equipment is functional and meeting-ready
• Answer incoming calls professionally and route or document messages appropriately
• Demonstrate strong working knowledge of office operations and procedures
• Liaise with building management/landlord to address facilities needs
• Manage food ordering and ensure meeting needs related to refreshments, snacks, and dietary requirements are me

• Prior experience in office coordination, reception, or facilities support
• Strong verbal communication and professional phone etiquette
• Ability to multitask, prioritize, and handle time-sensitive tasks
• Comfortable interacting with employees, visitors, vendors, and building management
• Detail-oriented and reliable with a proactive service mindset
• Familiarity with meeting logistics, supply ordering, and basic AV setup
• Ability to maintain confidentiality and represent the office professionally

• This is a contract position
• This position is onsite 5 days/week, office location: 195 Broadway, New York, NY 10007
• Rate is $24/hr to 26/hr on W2

Disclaimer: Nagarro is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will be afforded equal employment opportunities without discrimination based on race, creed, color, national origin, sex, age, disability, or marital status.