Assistant to the Vice President, ASPIRE

Job Title

Assistant to the Vice President, ASPIRE

Department

ASPIRE Office

Worker Type

Regular

Pay Type

Salary

Position Salary Minimum

$50,000

Position Salary Maximum

$60,000

Salary will be commensurate with the level of the position, education, and experience.

Scheduled Weekly Hours

40

Benefit Eligible

Yes

Screening Date

2025-08-25

Job Description Summary

Miami University is dedicated to being a strong economic development partner, collaborating with industry, government, academia, and strategic partners to provide the talent necessary to generate a positive economic impact and sustainable prosperity for local and state communities. The Assistant to the Vice President of ASPIRE (Advancing Strategies, Partnerships, Institutional Relations, & Economies Office) plays a crucial role in advancing Miami University's entrepreneurial, economic, and societal contributions in the communities where we live, work, educate, and partner.

The Executive Assistant to the VP provides comprehensive, advanced, diversified, & confidential executive-level administrative support to the Vice-President. This position will assist the VP in the oversight and operations of the division with specific attention to managing the VP’s schedule, correspondence, and office operations. The Assistant will act as a liaison between the Vice President and various internal and external stakeholders and, as such requires knowledge of the university and the ability to exercise independent judgment.

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintains the VP's calendar, which includes scheduling appointments for on/off campus meetings and visits by contacting prominent & influential leaders on campus and in government, education, industry, and local, state, and federal communities. 

• Schedules all travel arrangements and conference registrations for the VP.

• Processes budget transfers, contract agreements, purchase orders, and requisitions, and serves as a delegate for applicable services in Workday.

• Serve as the VP’s liaison, which includes scheduling meetings, preparing meeting materials, and setting agendas.

• Complete daily tasks, including but not limited to updating scorecards, budgets, maintaining contact reports, and research.

• Performs a variety of additional complex administrative tasks involving direction & confidentiality, using independent judgement to provide oversight of daily operations.

• Supervises and coordinates activities for the administrative professionals supporting the Office of ASPIRE and Fisher Innovation College@Elm.

MINIMUM QUALIFICATIONS

• Requires at least two years of experience in an administrative support role and nine months of education or training beyond high school.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Self-motivated, highly organized, high level of attention to detail, high level of attention to accuracy, and completeness, with the ability to anticipate problems and correct.

PREFERRED QUALIFICIATIONS

• Three years of experience working administratively in a higher education environment.

PREFERRED KNOWLEDGE, SKILLS, AND ABILITIES

•  Knowledge of Miami University policies and procedures concerning Workday, personnel, and procurement processes.

• Experience with ASPIRE, Fisher Innovation College@Elm, or the Government Relations Network.

• Experience communicating with and organizing Miami University’s leaders, including but not limited to those within the President’s office, Board of Trustees, Deans and Chairs, and the President's Executive Cabinet.

Additional Position Information (if applicable)

Required Application Documents

Resume, Cover Letter

Special Instructions (if applicable)

Not Applicable

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work
For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Reasonable Accommodations
Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.

Miami University Values Statement
Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility.

For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

Equal Opportunity/Affirmative Action Statement
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.

Clery Act
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223.

Labor Law Posters for Applicants

Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information.