ExCom Administrative Assistant - Cardiovascular Portfolio
At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.
A Day in the Life
The preferred locations for the position are Irvine or Santa Ana CA, or Minneapolis, MN
We’re seeking a high-caliber Executive Administrative Assistant Business Partner who blends exceptional executive support with strategic project coordination to enable operational excellence, executive efficiency, and enterprise impact. This is not a conventional admin role—this is a next-generation strategic partner to the EVP and President of Medtronic’s Cardiovascular Portfolio.
You will act as a trusted advisor and extension of the executive, proactively anticipating needs, managing confidential, high-impact initiatives, and driving clarity and alignment across a dynamic, fast-paced organization. This role offers unique visibility into enterprise decision-making and provides an opportunity to generate insights that inform and influence strategic priorities.
Executive Enablement
- Serve as a high-trust partner to the EVP, ensuring priorities are advanced with discretion, speed, and precision.
- Proactively manage a dynamic calendar, board/society commitments, and travel logistics—anticipating conflicts and solving problems before they arise.
- Lead meeting preparation including agendas, pre-reads, talking points, and follow-ups, with an eye toward executive readiness and impact.
- Actively monitor and manage inbox and communications, drafting and editing correspondence with exceptional professionalism and cultural sensitivity.
Strategic Coordination & Confidential Project Oversight
- Partner with the EVP to manage confidential and sensitive initiatives, tracking milestones, stakeholders, and deliverables across the portfolio.
- Drive cross-functional collaboration by coordinating complex projects that span business units.
- Gather input from multiple sources, and distill findings into executive-level insights that support informed decision-making.
- Maintain a strong pulse on enterprise activities and proactively surface issues, patterns, or risks that need leadership attention.
Business Operations & Office Management
- Ensure smooth day-to-day operations, from office management to workflow optimization, with a focus on efficiency and continuous improvement.
- Manage all aspects of domestic and international travel—including visa documentation, agendas, itineraries, and expense processing.
- Coordinate high-profile meetings, events, and engagements with external stakeholders, including societies, boards, and industry partners.
- Maintain organized, confidential records and serve as a point of contact for highly sensitive information, using discretion and judgment at all times.
Who You Are
- A forward-thinking, proactive problem-solver with a passion for driving clarity and impact behind the scenes.
- Comfortable handling sensitive projects and information with integrity and professionalism.
- A natural collaborator with strong relationship skills and the ability to create insights and structure from complexity.
- Equally confident supporting high-level strategic discussions and handling operational details with precision.
Must Have: Minimum Requirements
- 10+ years of administrative and/or project coordination experience
- Experience supporting VP-level or above leaders
- High school diploma or GED
- Experience working in a global, matrixed organization
- Willingness to occasionally provide support outside of standard business hours, including evenings and weekends as needed
Must have the ability to travel up to 20% of the time.
Nice to Have
- Bachelor's or advanced degree or equivalent experience in business strategy, leadership, or cross-functional project management experience desired
- 5+ years supporting executives in healthcare, medical device, or life sciences
- Strong project management skills and familiarity with project tracking tools
- Experience with Microsoft Office Suite, Teams, SharePoint, Workday, and virtual meeting platforms
- Demonstrated ability to create executive-ready insights and recommendations
- Previous Medtronic experience or familiarity with regulated industries
- Global/international coordination experience
Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.
Benefits & Compensation
Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).
The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).
Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.
Further details are available at the link below:
Medtronic benefits and compensation plans
About Medtronic
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people.
We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
Learn more about our business, mission, and our commitment to diversity here.
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
If you are applying to perform work for Medtronic, Inc. (“Medtronic”) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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