Administrative Specialist

Posting Date

08/04/25

Application Deadline

08/07/25

Pay Range

$19.75 - $30.50 hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. The position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

Transportation

About the Position

Do you enjoy keeping things organized? Do you keep your composure while being asked to change your priorities frequently during the workday? If so, this job is for you! The Administrative Specialist provides highly responsible, complex, and confidential administrative duties for the Roadway Maintenance Division. The Administrative Specialist position will provide front-facing customer service and shall require full-time in-person presence.

This recruitment will fill positions that support various Maricopa County yards, including Surprise, New River, Buckeye, Durango, and Germann.  

About Us

We value your time. The time with your family. The time you spend on the road. And the time you spend making a difference. At the Maricopa County Department of Transportation (MCDOT), we provide connections that improve people's lives. By combining innovative technologies with the vast talent of our employees, we plan for future needs and operate a transportation system with the community in mind. Are you interested in contributing to the community in which you work, live, and play? Then, join our team and help us build connections.

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Child care benefits, including access to our on-site center, Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively

• Paid vacation, sick time, and parental leave

• Extensive wellness program, including healthcare premium discounts

• Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12% monthly contribution rate and includes a 100% employer match on Day 1

• Learn more at Work With Us | Maricopa County, AZ

We Require

• Two years of experience performing office, administrative, and clerical duties

• High school diploma or GED 

• A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis

• Must possess or have the ability to obtain a valid Arizona driver’s license by the time of hire

We Also Value

• Experience working in transportation, construction, or roadway maintenance settings

Job Contributions

• As the first point of contact, provide customer service in-person and telephonically to internal and external customers, coordinate and receive deliveries, and monitor and respond promptly to entry buzzer requests

• Staff the Roadway Hazard Hotline (dispatch) and notify the MCDOT customer request system to create requests, assign tasks, and respond to residents using various software systems

• Order invoices, monitor vendor budgets and purchases, and track purchase order available amounts, along with monitoring and paying daily water usage tickets

• Create tasks and provide research and reports from Cartegraph software

• Initiate, track, close, and report on issue tracking software and track completion in Cartegraph

• Provide administrative services to the Operations and Maintenance Supervisors and Field Supervisors, which include maintaining calendars, scheduling meetings and appointments, prioritizing and resolving complex meeting schedules, and coordinating meeting rooms and resources

• Maintain, update, track, and audit all logs, including mileage, materials, herbicide, and fencing

• Audit, file, and report vehicle and equipment inspection sheets, and prepare these and other records for records retention

• Act as liaison regarding administrative and facility issues related to facilities and operations, and Adopt-a-Road volunteer supply pick-up

• Create, update, and distribute dispatch and flood response books

• Gather records to respond to public records requests and litigation holds for the department Records Coordinator

• Other duties as assigned

Working Conditions

• Exerting 20 - 25 pounds occasionally, 10 - 25 pounds frequently, or up to 10 pounds constantly

• Must be able to work in a standard, indoor office environment

Machines, tools, equipment, software, and hardware

• Office equipment: computer, phone, radio, files, copier, shredder, etc.

• Software: Cartegraph, DocuSign, in-house applications

Protective equipment required

• All OSHA-required protective equipment

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!