Enrollment Management Administrative Coordinator

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Job Posting Title:

Enrollment Management Administrative Coordinator

   

Position Type:

Professional / Unclassified

   

Department:

LSUA SE - Department of Enrollment Management (Shelly Kieffer Gill (00003518))

   

Work Location:

LSU - Alexandria

   

Pay Grade:

Professional

   

Job Description:

Enrollment Management Administrative Coordinator

Supervisor:  Associate Vice Chancellor for Enrollment Management

Process Admission Applications

• Verify payment of application fee with the Accounting Office
• Enter paper applications into Admissions Application System assigning the applicant to a specific Admission Counselor
• Troubleshoot problems applicants experience using the online application
• Email applicants concerning incomplete applications with instructions on how to complete and properly submit application, including students with payment pending

Manage Data & Documentation

• Assign temporary Student Numbers for students without a Government ID in Admissions & University systems as necessary
• Receive and process “I am Coming Back” forms
• Oversee & maintain document imaging systems for the Office of Admissions
• Point person for student application semester change request

Support Admissions & Recruitment Front Desk & Office Operations

• Provide assistance with incoming questions concerning but not limited to:

• Admission Requirements
• Status of Applications
• Academic Programs
• Admission Policies
• Documentation Required for Admission

• Transfer phone calls to appropriate individuals when needed
• Check main office email, answering questions and forwarding questions, as needed.
• Forward transcripts and admission documentation to Admissions Operations Coordinator
• Maintain recruiting material, notifying the Director of Recruiting when supply is low and order should be made
• Identifying and troubleshooting issues such as complete applications with no admission decision, staff student meeting calendar conflicts, and coverage of front office
• Maintain office equipment such as copiers, printers, computers, folding machine – notifying proper personnel if repairs are needed
• Print and mail yield, application, and recruitment correspondence to admits, applicants, student inquiries, and professional inquires

Support Department Needs

• Assist on special projects as needed by the Associate Vice Chancellor of Enrollment Management
• Assist with Recruitment Events as needed per the Department. Events my occur both during the work week or occasional weekend
• All other duties as assigned by the Associate Vice Chancellor of Enrollment Management

Qualifications

• Office management experience.
• Demonstrated ability to communicate clearly verbally and in writing.

• Ability to independently analyze data and make decisions.
• Ability to multi-task, while remaining organized.
• Demonstrated ability to work with a team to achieve goals.
• Clear driving record with a Louisiana’s driver’s license.

   

Additional Job Description:

Competencies:

None

Special Instructions:

Application Instructions:
Please attach a Resume/CV, a cover letter, 3 references and unofficial transcripts. Official transcripts will be required upon hire.

Background check is required for hire.

Questions or concerns about your application should be directed to LSUA Human Resources at 318-473-6401 or [email protected].
Please attach all transcripts to your application for proof of education.

   

Posting Date:

October 8, 2025

   

Closing Date (Open Until Filled if No Date Specified):

  

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

   

Essential Position (Y/N):

   

LSUA is an Equal Opportunity Employer.

   

HCM Contact Information: