Executive Assistant

About Lightfield

Lightfield is a next-generation CRM that automatically captures customer interactions like emails, meetings, and support tickets and organizes them into structured CRM data, enabling deep analysis of customer activity and powerful automation.

Unlike traditional CRMs, Lightfield continuously learns from how you sell and who you sell to, directly from the words of customers and actual workflows in the system. With this data, Lightfield proactively manages customer tasks, automates personalized customer communication, and delivers the visibility and insights needed for teams to continually refine their go-to-market strategy.

The company is initially focused on becoming the first comprehensive system of record and go-to-market platform for high-growth technology companies. With a flexible and scalable model for data capture and organization, Lightfield is designed to be the last CRM and GTM-automation tool our companies will ever need.

Our team previously built Tome, a generative AI presentation product used by over 25 million people, gaining deep expertise in context management, effective evaluation loops, and user-interaction design for generative AI. Before Tome, many of us worked on Llama, Instagram, Facebook Messenger, Pinterest, and SpaceX.

About the Role

We’re hiring an Executive Assistant to support our CEO and leadership team in scaling a high-growth AI startup. This is not a traditional support role—it’s a high-trust, high-autonomy position for someone who can anticipate needs, manage complexity, and keep the company moving forward behind the scenes. You’ll own calendar orchestration, meeting prep, travel logistics, internal operations, and special projects that matter.

What You’ll Do

• Act as a force multiplier for the CEO and leadership team—manage calendars, inbox triage, and daily workflows

• Run internal operations and events (e.g. team offsites, board meetings, recruiting coordination)

• Manage and coordinate anything needed for the office in San Francisco to maximize team productivity

• Prepare materials and agendas for meetings, track action items, and follow up with internal and external stakeholders

• Coordinate scheduling across multiple time zones with investors, customers, and partners

• Manage travel planning, including itineraries, logistics, and expense tracking

• Jump in on strategic projects as needed

Who You Are

• 3–5 years of experience supporting executives in fast-paced startup environments

• Impeccably organized, detail-obsessed, and able to juggle priorities without dropping the ball

• Strong written communicator who can write on behalf of executives or synthesize conversations clearly

• Discreet, trustworthy, and comfortable handling sensitive information

• Self-starter who thrives in ambiguity and figures things out fast

• Able to work at least 4 days a week from our San Francisco office

Nice to Have

• Experience at an early-stage startup, ideally working with founder/CEOs

• Familiarity with productivity tools (Notion, Slack, Google Workspace, Superhuman, etc.)

• Interest in AI and startups