Accounts Payable Representative - PT

Description

Our Story

Located in central and northern Pennsylvania, Juniata Valley Bank opened for business on August 5, 1867, well over 150 years ago! In the early years, we merged with other financial institutions and in more recent years acquired community banks to form what we are today – a financial institution with deep roots, progressive processes and products, accessible leadership, and above all else, an unwavering commitment to our people and the communities we serve.

                                                                         Accounts Payable Representative Details

• Employee Type: Part-time, Non-exempt (Hourly)
• No Remote
• Schedule: 16 hours a week. Specifics of schedule will be assigned by supervisor. 
• Minimum Starting Pay Rate: $16.13 per hour; pay will be commensurate with experience.
• Advancements: Being part of a small team, advancement is based on an individual’s aptitudes. Advancement opportunities include additional responsibilities.

Check out our part-time benefits/perks for an Accounts Payable Representative!

· Paid Time Off (PTO): PTO is given to all full-time and part-time employees! For full-time positions, PTO starts at 16 days (128 hours) per year and for part-time positions, PTO is based on the number of hours that are worked in a calendar year. The more you work, the more you get the following year!

· Volunteer Time Off (VTO): VTO is given to all full-time and part-time employees also! JVB compensates full-time employees for one full day and part-time employees for half a day of work in order for them to volunteer at an organization of their choosing.

· 401(k) Match: JVB offers a .50 match on the dollar up to 8%. (You put in 8%, the Bank puts in 4%!)

· 401(k) Plan – Safe Harbor: Following the close of the year, employees receive a 3% discretionary contribution into their 401(k) plans regardless of participation.

· Employee Stock Purchase Plan (ESPP): All employees are eligible to participate in ESPP each year and can purchase stock at a 5% discount!

·Employee Annual Incentive Plan (EAIP): We win as a team! All employees hired prior to July 1 who receive a “meets expectations” or better on the annual performance evaluation, are eligible to receive the annual bonus that is paid out following the close of the year so long as we meet our annual goals!

· Other free perks: All employees receive a free idLOCK checking account, a free savings account, a free safe deposit box, and various discounts on loans.

· Grow with us: We love to see our people grow! In an effort to assist, we have established a job posting program under which all open positions in Job Grades 1-7 are posted internally for five days before an external search is completed. Open positions in Job Grades 8 and above may be posted depending on experience and educational requirements.

· Work/Life Balance: We understand our people have other priorities and commitments in their lives that are important to them! As such, we are committed to providing all our people with a healthy work/life balance to help reduce some of life’s everyday stress.

General Summary

Responsible for performing a variety of clerical and administrative duties to support the accounting function; coordinating work within the department, as well as with other departments; reporting pertinent information to the immediate supervisor; processing general ledger entries; responding to inquiries or requests for information; assisting the immediate supervisor with administrative tasks to support department operations; processing accounts payable and timely disbursing cash for the Bank and Corporate liabilities; providing backup duties in absence of other employees; completing various projects as assigned; and performing miscellaneous duties and projects, as needed.

Essential Duties

1. Regular attendance is required and will vary by position. Specific hours should be discussed with supervisors and/or division managers. Based on need, the Bank does reserve the right to adapt at any point in time.  
2. Performs a variety of duties to support the accounting function of which the following are illustrative:
3. Posts the general ledger batches to ledger accounts.
4. Manages the accounts payable payment process and disburses payments following established control procedures. 
5. Assists in processing 1099’s at year end
6. Maintains Quicken for the Parent Company AP, as well as disburses payments.
7. Scan and file ACH, EFT, and other miscellaneous payments, as well as other documentation such as refunds and “do not pay” invoices.
8. Prepares the checks to be sent out through the mail.
9. Coordinates sending checks through interoffice mail as needed depending on the purpose of the payment.
10. Processes online payment for various vendors.
11. Updates the sales tax tracking form for any payments made that require additional documentation. 
12. Contacts other bank personnel as needed to acquire vendor payment information.
13. Assists the immediate supervisor with administrative tasks as assigned to support department operations.
14. Reports pertinent information to the immediate supervisor as requested, or according to an established schedule.
15. Responds to inquiries relating to his/her area, or to requests from customers, other bank personnel, etc., within given time frames and within established policy.
16. Abides by the current laws and organizational policies and procedures designed and implemented to promote an environment which is free of sexual harassment and other forms of illegal discriminatory behavior in the workplace.
17. Cooperates with, participates in, and supports the adherence to all internal policies, procedures, and practices in support of risk management and overall safety and soundness and the Bank's compliance with all regulatory requirements, e.g., Bank Secrecy Act (BSA), Community Reinvestment Act (CRA), Equal Credit Opportunity Act, etc.
18. Coordinates specific work tasks with other personnel within the department as well as with other divisions, and departments to ensure the smooth and efficient flow of information.
19. Complies with established operating policies and procedures to maintain adequate controls and to support the Bank's adherence to outside regulatory requirements.
20. Communicates with management and staff personnel to integrate goals and activities.
21. Performs tasks which are supportive in nature to the essential functions of the job, but which may be altered or re-designed depending upon individual circumstances.

Requirements

Basic Qualifications

Education/Training:

• A high school diploma or equivalent required 
• Training with Microsoft Office – particularly Excel and Word
• Completion of business-related coursework (such as accounting, business administration, or office technology) or previous office experience with familiarity in accounts payable or bookkeeping preferred

Skill(s):

• Microsoft Office experience and skills – particularly Excel and Word, to include spreadsheet development, presentation formatting, formula and function features, Word mail-merge, etc.
• Quicken experience
• Proficient reading, writing, grammar, and mathematics skills 
• Organizational skills – personal and professional
• Proficient PC and ten-key skills
• Proficient analytical skills
• Proficient interpersonal skills with a service orientation for both internal and external customers
• Aptitude to prioritize departmental workflow needs to meet established deadlines
• Ability to exemplify the 4C’s Values of JVB – Committed, Caring, Connected, Capable
• Visual and auditory skills and ability to stand, sit, stoop, reach and lift items weighing approximately 50 lbs.
• Be able to functionally provide backup for other departmental duties.

Experience:

• Office experience with familiarity in accounts payable or bookkeeping preferred

Job Location

 All levels, 218 Bridge Street, Mifflintown, PA

Equipment/Machines

-Computer 

-Multi-Function Printer/Copier/Scanner

-Telephone 

-Calculator

-Automobile 

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.