Accounts Payable Specialist

Description

About Us: Bethany for Children & Families is a trusted social services agency serving western Illinois and eastern Iowa. With a dedicated team we provide over 30 accredited programs in child welfare, mental health, education, and community support—reaching more than 15,000 children and families each year. Founded in 1899, Bethany has a long-standing commitment to supporting families in need and is recognized as a vital resource throughout the Quad Cities region. 

Bethany for Children and Families is currently looking for an Accounts Payable Specialist. The Accounts Payable Specialist shall be responsible for the update and maintenance, from source documents, of accounting records pertaining to the business activities for Bethany for Children & Families and Bridgeview Community Mental Health Center (an affiliate of Bethany for Children & Families). The Accounts Payable Specialist is an administrative position. 

Base Salary for the Accounts Payable Specialist: $45,000.00 - $55,000.00

What YOU get for being the Accounts Payable Specialist:

• Competitive Compensation 
• For full-time employees in their first year of employment, one hour of vacation time is earned for every 26 hours paid, with a maximum of 80 hours earned per year. For full-time employees after their first year of employment, one hour of vacation time is earned for every 13 hours paid, with a maximum of 160 hours earned per year. 
• Full-time employees earn one hour of sick leave for every 21.67 hours paid. 
• Eleven (11) paid holidays,
• Agency contributions of 8% calculated on bi-weekly earnings to a 403(b) Thrift Plan (retirement plan) upon meeting plan eligibility criteria,
• An option of two health plans, one with a Health Savings Account benefit that includes employer contributions, 
• Dental insurance,
• Vision insurance (100% employer-paid premiums),
• Group Life insurance; Basic Life and Basic AD&D,
• Options of employee-paid premium plans for voluntary supplemental insurance offered, and
• An Educational Aid program.

 Accounts Payable Specialist job duties:

1. Updates and maintains accounts payable records in the accounting system using information from various source documents and physical files.

2. Processes vendor payments for both agencies via check and ACH (direct deposit).

3. Files check vouchers along with related invoices, receipts, and purchase orders in the appropriate accounts payable files.

4. Manages requests, issues checks, and prepares monthly and year-end reconciliations for the Norman Cash Assistance and Flex Funds Cash Assistance programs.

5. Prepares bank deposits for Bethany for Children & Families and delivers them to the agency’s bank.

6. Records electronic funds transfers (EFTs) in the accounting system.

7. Organizes and stores prior fiscal year documents and prepares filing and documentation systems for the upcoming fiscal year.

8. Processes credit card transactions and provides support to agency staff in resolving issues related to agency credit cards.

9. Maintains an up-to-date record of active lease and rental agreements.

10. Assists the Accounts Receivable Specialist with tasks as needed.

11. Performs other duties as assigned.

Requirements

The Accounts Payable Specialist shall:

1. Have an associate degree from an accredited college in Accounting or related field, and/or at least two years of experience.

2. Possess a working knowledge of double-entry bookkeeping and the use of a personal computer, and computerized accounting applications; preferably Sage Intacct accounting software.

3. Have the ability to provide own transportation in performing job requirements, including a valid driver’s license and acceptable insurance coverage.

4. Be able to demonstrate an ability to work within a cooperative setting that accentuates the need for office procedure, confidentiality, supervisory guidance and direction, and accuracy and completeness of assigned tasks.

5. Demonstrate the ability to communicate effectively both orally and in writing.

6. Be extremely detail-oriented, possess strong organizational skills, and have the ability to work independently and multi-task.

7. Be flexible in responding to agency/job requirements outside of normal business hours.

8. Have sensitivity and responsiveness to cultural differences in the community.

9. Have the ability to work within a cooperative agency framework supporting decisions, processes, procedures, and policies as established by the board of directors and/or administration.

10. Have the ability to fulfill all of the regulatory requirements for employees of Child Welfare Agencies as are prescribed in Illinois Administrative Rule and Procedure, including successful completion of the criminal background investigation and clearance from the Illinois CANTS and Iowa Registry.

11. Be committed to the agency’s vision, mission, philosophy, structure and goals, and be a positive influence for the agency while working with staff in the financial areas.

EOE

Bethany for Children & Families, as an Equal Opportunity Employer, is committed to providing equal employment opportunity for all persons regardless of race, color, gender, gender identification, marital status, sexual orientation, sexual preference, citizenship status, national origin, religion, age, disability, veteran status, or any other protected characteristic defined by law. We welcome applicants of all backgrounds and identities who share our commitment to keeping children safe, strengthening families, and building healthy communities.