Payroll and Accounting Specialist

Description

Love getting things right down to the penny? Join us as a Payroll and Accounting Specialist and take charge of the numbers that keep our business and our people moving.

We have an opening for a Payroll and Accounting Specialist to join our team.  This position is key to maintaining the accuracy and integrity of our payroll and accounting processes. You’ll be responsible for ensuring employees are paid accurately and on time, vendor payments are processed efficiently, and customer accounts are up to date.

 Freshpack is a custom cheese packaging company that develops and innovates cheese products and packaging. Our products can be found in all 50 states and in most major retailers. Over the past 25 years, our team has grown from 15 to 270+ employees. It is an exciting time to join our team, as we are poised for substantial growth over the next 3-5 years. 

Responsibilities

General Responsibilities

• Provide timely and professional support to employees, vendors, and customers regarding payroll, billing, and payment-related inquiries.
• Communicate clearly and respectfully when resolving issues and following up on open items.
• Identify and recommend opportunities to streamline and improve payroll and accounting processes.

Payroll

• Own and execute weekly payroll processing accurately and on time
• Maintain accuracy of pay data, deductions, garnishments, and taxes
• Coordinate with HR and department leaders for timely payroll updates
• Maintain payroll records and ensure compliance with state and federal regulations
• Partner with HR Generalist on onboarding/offboarding related to payroll
• Assist with preparation and review of payroll tax filings and year-end reporting (e.g., W-2s, 1099s)

Accounts Payable

• Process invoices using 3-way match (PO, receipt, invoice)
• Reconcile vendor statements and resolve discrepancies
• Maintain organized records and support timely vendor payments
• Monitor unvouchered receipt report and follow up as needed

Accounts Receivable

• Issue customer invoices and follow up on collections
• Apply cash receipts and maintain accurate AR ledgers
• Resolve customer payment issues quickly and professionally
• Support weekly reporting on AR metrics

Documentation & Compliance

• Maintain all relevant financial records in an organized and audit-ready state
• Support internal control efforts to safeguard company assets and processes
• Support internal and external audit requests by providing documentation and explanations as needed

Requirements

Qualifications & Skills

• 2+ years of experience in payroll and/or AP/AR.
• Working knowledge of payroll systems and ERP/accounting software.
• Strong communication, follow-through, and organizational skills.
• Ability to operate independently and manage multiple priorities.
• High level of integrity and discretion when handling confidential employee and financial information.