Accounting Manager

Description

Comprehensive Health Care

Position Description: Accounting Manager

Department: Administration

Supervisor: CEO

Approved By: CEO/CPA Consultant

Approved Date:

FTE: 1.0 

Summary The primary responsibility of the Accounting Manager is to accurately record and report on all of the agency’s fiscal data, ensuring timely submissions for year-end financials, and assist the CEO with financial data reviews/reports for operation planning and execution.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Maintain the agency’s accounting software (Non-Profit QuickBooks©) program and record agency fiscal data from approved sources.

Prepare vendor checks.

Download and record payroll from payroll service provider.

Reconcile the bank and other key accounts monthly.  

Prepare internal financial statements for management and the Board of Directors.

Monitor cash flow and keep the CEO apprised of cash needs.

Maintain and provide financial records to permit invoicing and reporting for various funding sources.

Responsible for GAAP-basis financial statements, including disclosures, for year-end audit and for coordinating timely filed Form 990 annually.

Assist the CEO by providing financial data essential to operational planning and executions.

Supervisory Responsibilities 

Part Time Bookkeeper

Competencies 

To perform the job successfully, an individual should demonstrate the following competencies:

Job Knowledge - Competent in required job skills and knowledge; exhibit ability to learn and apply new skills; keep abreast of current developments; require minimal supervision; display understanding of how job relates to others; use resources effectively.

Use of Technology - Demonstrate required skills; adapt to new technologies; troubleshoot technological problems; use technology to increase productivity; keep technical skills up to date.

Teamwork - Balance team and individual responsibilities; exhibit objectivity and openness to others' views; give and welcome feedback; contribute to building a positive team spirit; put success of team above own interests; able to build morale and group commitment to goals and objectives; support everyone's efforts to succeed.

Qualifications 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and / or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Need to Know Access

The Accounting Manager has access to the agency hard file administration cabinets. She/he has access to the agency EHR. She/he will have access to the shared network and support level access to the CAREWare database for client utilization reporting.

Education and/or Experience 

Accounting or finance degree OR 5 years’ experience in corporate or public accounting. Three years accounting responsibility for all financial functions in an agency or corporation, at least two years of which using QuickBooks.

Language Skills 

Ability to read, analyze, and interpret general business documents and correspondence. Ability to write reports, business correspondence, and procedure manuals. 

Certificates, Licenses, Registrations 

No certificates, licenses, or registrations are required for this position.

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is frequently required to sit; use hands to handle papers and type; reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch. The employee must frequently lift and / or move up to 10 pounds.  

Acknowledgements 

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. By signing below, I am acknowledging that I understand and agree to perform the duties as listed and that all of my questions concerning this position description have been answered.