Administrator of Business

Description

REPORTS TO: Associate Director of Finance      

Category: Full-time Administrator

SUMMARY DESCRIPTION OF ESSENTIAL FUNCTIONS:

Under Administrative Direction, Broad parameters defined by organizational requirements and acceptable practices, the Administrator of Business handles all routine business matters for the library. Is responsible for accounts payable, payroll, and works with standing orders and magazines. The Administrator of Business provides support to the Associate Director of Finance in handling the duties and responsibilities of the Business Office and is responsible for the duties of the Business Office in the absence of the Associate Director of Finance.

ILLUSTRATIVE DUTIES/RESPONSIBILITIES

1. Responsible for processing claims and accounts payable checks.
2. Maintains time sheets and records use of vacation days, sick time, etc.
3. Responsible for processing payroll.
4. Assists with the preparation of quarterly reports (PERF, 941,Unemployment).       
5. Assists Associate Director of Finance with entering purchase orders and encumbrances and updating financial reports.
6. Assists Associate Director of Finance with reconciling bank statements and producing monthly financial reports.
7. Responsible for business office records.
8. Assists Associate Director of Finance with the W-2 preparation.
9. Represents the library at staff functions and meetings as instructed.
10. Responsible for daily deposits of fines and fees and all other receipts.
11. Responsible for petty cash.
12. Performs other job-related duties as assigned.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

EDUCATION/EXPERIENCE: Bachelor's degree in business with concentration in accounting or finance preferred; Experience working with yearly budgets in a non-profit organization. 

SKILL AT: Computer proficiency in AP/GL, payroll, spreadsheets, and word processing.  

KNOWLEDGE OF: Accounting procedures, Federal and State laws and regulations affecting financial operation of library. Personnel practices. Procedures for operation of library. 

The requirements given above are not intended as exclusive standards for this position. Additionally, the duties and responsibilities listed are meant to be illustrative of the nature of the position and do not include all tasks, which may be necessary to this job function. Further, individuals may be required to work in other areas and at different functions that those described in accord with changing needs of the library.