Facilities Ops Specialist I

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description
 

Gilead's mission is to discover, develop, and deliver therapies that will improve the lives of patients with life-threatening illnesses worldwide.

The Workplace Specialist I plays a critical role in supporting and executing move activities across the Gilead portfolio. This position collaborates closely with the Workplace team, project stakeholders, move administrators, and vendors to ensure seamless planning and execution of both capital project-related and ongoing weekly moves. The specialist is responsible for maintaining data integrity within the Integrated Workplace Management System (IWMS), supporting AutoCAD updates, and ensuring furniture installations align with workplace standards.

Key Responsibilities:

• Lead and coordinate move activities for capital projects, including group relocations and space reconfigurations.

• Manage weekly move operations, aligning with policy, budget, and vendor coordination.

• Oversee and maintain move activity records within IWMS, ensuring accurate execution and reporting.

• Build strong relationships with move admins, providing regular updates and training through Workplace Office Hours.

• Maintain and update floor plans and space data in IWMS, ensuring data accuracy and integrity.

• Utilize AutoCAD to support move requests and project needs, including drawing updates and space planning.

• Support data validation efforts in collaboration with Data Stewards.

• Provide subject matter expertise in furniture installation and configuration.

Skills & Qualifications:

• Strong initiative and desire to grow within Workplace Operations.

• Proficiency in AutoCAD and familiarity with IWMS platforms.

• Excellent communication and stakeholder engagement skills.

• Detail-oriented with a focus on data accuracy and operational efficiency.

• Background in furniture systems and installation is a plus.

 

The salary range for this position is: $94,945.00 - $122,870.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

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Gilead Sciences Inc. is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance.

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For Current Gilead Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.