Project Administrator Support- Billing & Finance

Overview

Geosyntec has an exciting opportunity for a Project Administrator Support that can be located in any of our Central Region offices such as Oak Brook, IL or Chicago, IL. This position will be responsible for performing administrative responsibilities related to project management including, but not limited to, duties related to recording project labor charges from timesheets, coding and data entry of expense report information, photocopying and assembly of backup documentation for client invoices, and maintenance and filing of project accounting data files.  Responsible for providing additional general office administrative support.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people.  Each employee is unique, and your career at Geosyntec will be too.  We offer competitive pay and benefits, and well-being programs to support you and your family.

To Learn More Visit: http://www.geosyntec.com/careers/.

Essential Duties and Responsibilities

• Set up and maintain branch contract and invoicing files.
• Review expense reports for accuracy and appropriateness of coding, supporting documentation, and approval requirements in accordance with Company policy.
• Expense reports responsibilities:
  • Code and record expense reports of all projects owned by the respective branch
  • Research and follow-up on any errors and omissions from expense reports.
• Perform Electronic timesheet administration procedures and data entry of unit pricing transactions to be added to client billings.
• Assist project managers with electronic procurement tasks and follow up with vendors
• Assist project managers with electronic project filing
• Generate and pre-review prebilling reports for distribution to Project Managers for final review.
• Correlate and cross reference supporting documentation, such as expense receipts, that must accompany client invoices.
• Attach to draft invoices; and provide to Project Manager for final review and approval.
• Distribute accounts receivable aging reports, project effort reports, and project revenue calculations with Project Managers.
• Perform related work as required.

Education and Licensure

• High School Diploma or General Education Degree (GED). (required)

Skills, Experience and Qualifications

• Up to 2 years of experience in accounting and knowledge of project file administration and invoicing procedures. (preferred)
• Windows proficiency including, Office365 (Teams, Word, Excel, and PowerPoint), Adobe Acrobat, and typing ability. (required)
• Ability to read and comprehend complex instructions, short correspondence and memos. (required)
• Ability to write simple correspondence and memos. (required)
• Ability to effectively present information in one-on-one and small group situations to internal clients. (required)
• Valid U.S. driver’s license and a satisfactory driving record for business travel. (required)

This opportunity will be posted for at least five days. Below are the potential compensation ranges that we in good faith believe are applicable for this role at the time of this posting and are only applicable for jobs to be performed in the specified location(s) below. The typical base salary range for this position is just one component of Geosyntec’s total compensation package for employees. Actual compensation will be determined based on education, experience, skill set and location.

• Minimum Salary: $20.11/hour/ Maximum Salary: $32.10/hour (Oak Brook, Chicago, IL)

We offer a comprehensive benefits package including, paid holidays, vacation, sick, and personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible employees.

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