Recruiting Coordinator

Job Summary: 

The Recruiting Coordinator plays a key role in supporting our fast-paced recruiting team by managing hiring activities and ensuring a smooth candidate experience. This role requires strong organizational skills, clear communication, and the ability to adapt quickly while juggling multiple priorities. The ideal candidate is relationship-focused, detail-oriented, and thrives in a dynamic environment. This is a great opportunity to expand your skills and grow your career within a collaborative and growing recruiting organization.

Key Responsibilities: 

• Direct interaction with recruitment cycle stakeholders, which includes, but is not limited to, candidates, hiring managers, recruiters, and talent leadership. 

• Coordinate and schedule phone screens and interviews across multiple time zones and hiring managers. 

• Help maintain a high volume of requisitions/job ads and quickly determine sourcing priorities.  

• Experience with Workday Recruiter and navigating sourcing and hiring stages throughout the entire recruitment cycle. 

• Update candidate records, track progress, and ensure data integrity in our Applicant Tracking System (ATS). 

• Assist with posting job ads, sourcing candidates, and building talent pipelines. 

• Send candidate correspondence, including interview confirmations and follow-ups. 

• Initiate and monitor background checks, offer letters, and onboarding tasks. 

• Help identify and implement process improvements to increase efficiency and candidate satisfaction. 

• Respond to candidate inquiries and act as a point of contact for scheduling and logistics. 

• Support talent acquisition recruiters through proactive candidate engagement tasks and communication (phone, email, text.) 

• Provide administrative support to the broader recruiting team on special projects or high-priority roles. 

• Assist in the coordination of other recruiting activities as needed.  

Qualifications: To be successful in this role, an individual must be able to perform each essential duty with excellence. The qualifications outlined below represent the knowledge, skills, and abilities required. We are committed to providing reasonable accommodations to enable individuals with disabilities to perform essential functions. At Extra Space Storage, we look for team members who bring an entrepreneurial spirit, a proactive “can-do” approach, and a positive attitude.

• Strong attention to detail, organization, and time management skills. 

• Proficient in Microsoft Office (Outlook, Excel, Word, OneNote); experience with ATS systems preferred. 

• Excellent communication and interpersonal skills—confident working with internal and external partners. 

• Comfortable managing a high volume of work in a fast-paced environment with shifting priorities. 

• 1+ years of experience in recruiting coordination, HR support, or administrative support. 

• High school diploma or GED required. 

We pride ourselves on hiring top talent and provide the following benefits and more: 

• Well-defined career paths 

• Great work/life balance and hybrid work schedule 

• Medical, dental, and vision benefits 

• Health Savings Account (HSA) or Flexible Spending (FSA) 

• Company paid Life, AD&D, and Short- & Long-Term Disability 

• 401K with company match after 90 days of service 

• Holiday pay and paid time off 

• Extensive wellness program and various employee discount programs 

• Personal health advocate 

• On-site fitness center 

• Free soda, coffee, and snacks all day every day and much, much more!