Production Coordinator, rhode

About the Company

e.l.f. Beauty, Inc. stands with every eye, lip, face and paw. Our deep commitment to clean, cruelty free beauty at an incredible value has fueled the success of our flagship brand e.l.f. Cosmetics since 2004 and driven our portfolio expansion. Today, our multi-brand portfolio includes e.l.f. Cosmetics, e.l.f. SKIN, pioneering clean beauty brand Well People, Keys Soulcare, a groundbreaking lifestyle beauty brand created with Alicia Keys, Naturium, high-performance, biocompatible, clinically-effective and accessible skin care, and our newest brand, rhode, a line of curated skincare essentials, formulated for a variety of skin types and needs with high performance ingredients, it’s a daily routine that nourishes your skin barrier over time.

In our Fiscal year 25, we had net sales of $1 Billion and our business performance has been nothing short of extraordinary with 26 consecutive quarters of net sales growth. We are the #2 mass cosmetics brand in the US and are the fastest growing mass cosmetics brand among the top 5. Our total compensation philosophy offers every full-time new hire competitive pay and benefits, bonus eligibility (200% of target over the last six fiscal years), equity, flexible time off, year-round half-day Fridays, and a hybrid 3 day in office, 2 day at home work environment. We believe the combination of our unique culture, total compensation, workplace flexibility and care for the team is unmatched across not just beauty but any industry.

Visit our Career Page to learn more about our team: https://www.elfbeauty.com/work-with-us

• Administrative work:
• Laying out/updating decks for leadership review
• Facilitate NDAs and proper filing for all vendors and partners in which brand specific details are being discussed
• Keep track of crew statuses from pre to postproduction via shoot production tracker
• Update usage calendar once shoot usages have been confirmed
• Create and upkeep file naming system
• Creating SOP for external partners and distributing them as necessary
• Ad hoc task as requested by your manager

• Pre-Production:
• Reach out for availability of retouchers and place holds in advance of a shoot wrap
• Maintaining booking trackers for each shoot
• Booking travel and accommodation
• Updating budget lines as costs are confirmed for shoots
• Manage permitting
• Submit EQ and production supplies lists
• Making and sending call sheets
• Organize catering
• Manage freelance PAs as necessary for large-scale shoots

• Post-Production:
• Filing and verifying invoices and receipts to budgeted costs
• Mark up retouching notes according to the brand retouching guide
• Organize rounds of retouching notes to ensure streamlined feedback and revisions
• Support on asset distribution to cross-functional partners

• Education: Bachelor's degree in related field
• Experience: 2+ years of experience in production coordination, operations, or project management within beauty, CPG, or fashion/lifestyle industries.
• Organization & Detail Oriented: Proven ability to manage multiple timelines, vendors, and deliverables simultaneously with strong attention to detail.
• Communication Skills: Strong verbal and written communication skills to effectively coordinate across creative, operations, and external partners.
• Technical Knowledge: Proficiency with project management and production tracking tools (e.g., Asana, Smartsheet, Monday.com) and advanced Excel/Google Sheets skills.
• Problem-Solving: Ability to anticipate production challenges, propose proactive solutions, and adapt in a fast-paced, evolving environment.

• Location of position: Los Angeles, California 
• In-office requirement: at least 3 days a week 
• Reports to: Creative Content Producer
• Salary range budgeted for position: $60K-75K

This job description is intended to describe the general nature and level of work being performed in this position. It also reflects the general details considered necessary to describe the principal functions of the job identified, and shall not be considered, as detailed description of all the work required inherent in the job. It is not an exhaustive list of responsibilities, and it is subject to changes and exceptions at the supervisors’ discretion.

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