Workplace Experience Manager

About Distyl AI:

Distyl AI develops production-grade AI systems to power core operational workflows for Fortune 500 companies. Powered by a strategic partnership with OpenAI, in-house software accelerators, and deep enterprise AI expertise, we deliver working AI systems with rapid time to value – within a quarter. Our products have helped Fortune 500 customers across diverse industries, from insurance and CPG to non-profits. As part of our team, you will help companies identify, build, and realize value from their GenAI investments, often for the first time. We are customer-centric, working backward from the customer’s problem and holding ourselves accountable for creating both financial impact and improving the lives of end-users. Distyl is led by proven leaders from top companies like Palantir and Apple and is backed by Lightspeed, Khosla, Coatue, Dell Technologies Capital, Nat Friedman (Former CEO of GitHub), Brad Gerstner (Founder and CEO of Altimeter), and board members of over a dozen Fortune 500 companies.

What We Are Looking For:

Distyl is looking for a highly organized and detail-oriented Workplace Experience Manager to design and lead the daily experience of our people in the office. This role ensures our workspace is efficient, engaging, and aligned with our culture, enabling our teams to do their best work. You will own day-to-day office operations, employee services, vendor management, and culture-driving programs that make Distyl a great place to work.

The ideal candidate thrives in a fast-paced environment, excels at managing multiple priorities, and has a strong passion for enabling team success through operational excellence. You will support office logistics, operations, and culture initiatives, ensuring that Distyl continues to attract top talent and operate efficiently.

Key Responsibilities:

Office Operations

• Oversee day-to-day operations of the office (facilities, supplies, space planning, seating charts, equipment).

• Manage relationships with building management and external vendors (cleaning, security, catering).

• On-site five days per week.

• Oversee and collaborate with the Office Coordinator to ensure the NY office operates smoothly and efficiently.

• Ensure workplace safety, compliance, and emergency preparedness.

Employee Experience Management

• Create a welcoming and productive environment for employees, visitors, and partners.

• Manage front-of-house operations: reception, guest check-ins, and visitor flow.

• Plan and execute team events, celebrations, swag, and engagement programs that foster connection across NY and SF offices.

• Organize culture-building initiatives that reinforce Distyl’s values and ways of working.

• Support internal communications and feedback loops to continuously improve the workplace experience.

• Oversee employee services programs (perks, food, wellness initiatives).

• Assist with planning and logistics for team offsites and cross-functional projects.

Onboarding Support

• Deliver a smooth onboarding experience for new hires across NY and SF, including Day 1 logistics, scheduling, and in-person support.

• Coordinate onboarding communications, account setup, and monthly onboarding cohorts.

Budget & Vendor Management

• Own office budget for supplies, food, events, and vendor contracts.

• Negotiate with vendors for cost savings and quality.

Qualifications:

• 4–6+ years in office management, workplace experience, or administrative support — ideally in a startup or fast-paced environment. Event planning experience a plus.

• Proven ability to run operations smoothly while building engaging culture programs.

• Strong organizational and time-management skills; able to manage competing priorities and sensitive/confidential information.

• Exceptional attention to detail with a track record of precision in tasks and processes.

• Excellent verbal and written communication skills, with the ability to collaborate effectively across teams.

• A proactive and resourceful mindset, with a knack for identifying and resolving operational challenges efficiently.

• Experience in high-growth or tech/start-up environment preferred.

What We Offer:

• Competitive salary and benefits package, including equity options and healthcare.

• The opportunity to work at a mission-driven AI startup that is transforming how Fortune 500 companies operate.

• A fast-paced, dynamic work environment where your contributions will directly impact the company’s success.

• A collaborative culture that values professional growth and encourages taking on new responsibilities.

• Exposure to cutting-edge AI technologies and the opportunity to support a world-class team.

If you are a proactive, detail-oriented professional who excels in supporting high-powered teams, we encourage you to apply and join our mission of enabling the future of AI-powered enterprises.

Note: This role will be based in our San Francisco office. You will be required to be in office 5 days per week.