Administrative Assistant

Job Description

Dewberry is seeking an energetic, organized, and detail-oriented Administrative Assistant for our Orlando, FL office. The successful candidate will support both professional and technical staff.

Join Dewberry and be part of a dynamic team that is dedicated to making a positive impact on the communities we serve. Apply today and take your career to the next level!

Dewberry is a leading, market-facing professional services firm with more than 60 locations and 2,500 professionals nationwide. What sets us apart from our competitors is our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you’re an experienced professional or a new graduate, you’ll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call “Dewberry at Work,” that have inspired our employees to be successful for more than a half-century.

Responsibilities

• Assist department manager with maintaining and organizing schedules.
• Respond to and communicate with clients, contractors, and the public via phone, email, letter, and in-person.
• Create and/or prepare memos, letters, reports, presentations, proposals, and permits.
• Proofread and edit documents
• Assist with preparing engineering specifications, processing invoices, managing grants documentation and reporting requirements, completing permit applications, etc.  
• Prepare materials for meetings (agendas, presentations, documents, notes).
• Meeting and event coordination.
• Order supplies and maintain operations of office equipment.
• Handle sensitive information with complete discretion.
• Schedule meetings and keep organized. Schedule food and beverage services during meetings. 
• Other duties as assigned.

Required Skills & Required Experience

• High school diploma required, Bachelor’s degree preferred.
• 2+ years of experience in the administrative field preferred.
• High level of proficiency with MS Word, MS Excel, MS PowerPoint, MS Outlook, and Adobe Acrobat.
• Knowledge of MS Project is a plus.
• Interest in learning the civil/environmental engineering industry, planning, and software skills which will allow for growth potential.
• Must have excellent time management and organizational skills.
• Strong interpersonal, written and oral communication skills.
• Must be flexible and able to adapt quickly to various tasks and changing demands.
• Ability to work independently while following instructions and pre-established guidelines to perform the functions of the job.

Join Dewberry and be part of a dynamic team that is dedicated to making a positive impact on the communities we serve. Apply today and take your career to the next level!

Don’t meet every single requirement? At Dewberry we are dedicated to building a diverse and inclusive workplace for our employees. So if you’re excited about this role, but your past experience doesn’t align perfectly with every qualification in the position description, we encourage you to apply anyways. You may just be the right candidate for this or other opportunities.

*At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

*Only recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry’s background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.

Notice to Third Party Recruiters:  Dewberry only compensates job placement recruiters that have a valid Dewberry-approved written agreement in place for recruiting services. Dewberry does not compensate third party recruiters for unsolicited job placement candidate information.