Single- Function Paramedic Medical Services Administrative Specialist II- Dallas Fire Rescue (Civil Service)

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Job Summary

Performs intermediate-level administrative support or technical program assistance in disseminating information, maintaining filing systems, and performing intermal administrative support work in accounting, procurement, contract developoment, budgeting,

Job Description
 

Overview

The Administrative Specialist II performs intermediate to advanced level administrative support or technical program assistance in disseminating information for a variety of functions, divisions, or departments.

Dallas Fire and Rescue - Candidate with medical related human resource experience strongly preferred. The Single-Function Paramedic Emergency Medical Services (EMS) Administrative Specialist will support the EMS Captain with administrative support. This position will be based on the Administrative Assistant II Job Classification and Description. This position will utilize Microsoft Office Tools to maintain data, records, reporting, and scheduling of Single Role EMT-Paramedics (Paramedics functioning only as Texas Department of State Health Services (TDSHS) Certified or Licensed Paramedics and not dual-function with Texas Commission of Fire Protection Certification). This position if needed will assist with processing initial and recertification's for TDSHS EMS certifications and background checks for single-role paramedics. This position will collaborate and coordinate with EMS Administration and field personnel (officers and paramedics) to complete specified and necessary job functions and responsibilities to maintain a quality Single-Function Paramedic Program. This job will also require work in a setting with private health information (PHI) and private personal information. This position functions within the Emergency Medical Services Division of Dallas Fire-Rescue Department. Knowing or learning medical language is a positive. This position will function in a para-military style of supervisory environment (civilian reporting to a uniformed officer). Spanish Speaker Preferred (not required) Medical Background Preferred (not required) ( EMT-Basic, EMT-P, Medical Assistant, or previous healthcare experience)

Essential Functions

1 Performs a variety of advanced administrative functions; provides assistance in accounting, procurement, contract development, budgeting, and accounts payable/receivable; assists with budget analysis, preparation, and making recommendations for budget spending

2 Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties.

3 Prepares, interprets, and disseminates information concerning agency programs and procedures.

4 Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department.

5 Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met.

6 Assists in the preparation of presentations for administrative hearings.

7 Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing.

8 Assists in the development and implementation of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.

9 Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials.

10 Performs any and all other work as needed or assigned.

Knowledge and Skills

1 Knowledge of office practices and administrative procedures.

2 Knowledge of customer service techniques to resolve problems and issues.

3 Ability to investigate, collect, and analyze information for accuracy, consistency and conformity with established policies.

4 Ability to coordinate, lead and train others.

5 Ability to interpret rules, regulations, policies, and procedures.

6 Communicating effectively verbally and in writing.

7 Establishing and maintaining strong working relationships.

MINIMUM QUALIFICATIONS

EDUCATION

•  High school diploma or GED.

EXPERIENCE

• Four (4) years administrative support experience involving three (3) or more of the following:

  > Accounts payable/receivable

  > Invoice reconciliation and payment

  > Correspondence/publication preparation

  > Procurement

  > Budget analysis/preparation

  > Contract administration

  > Policy/procedure development

  > Records management and/or report writing

  > Financial management experience

EQUIVALENCIES

• Bachelor's degree (or higher) in business, education or social science field will meet the education and experience requirements.

• Associate degree in any field plus two (2) years of the specified experience will meet the education and experience requirements.

• Bachelor's degree (or higher) in a non-specified field plus two (2) years of the required experience will meet the education and experience requirements.

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LICENSE

•  Some positions may require a valid driver's license and good driving record.

OTHER REQUIREMENTS

• Must meet all requirement of the City's driver Safety Program
• Applicants must not appear on the Office of the Inspector General’s List of Excluded Individuals and Entities
• Must undergo a criminal background check and may include a Criminal Justice information Services (CJIS) certification (due to the handling of private medical/personal information and homeland security access/information)

PREFERENCES: 

• Effective oral and written communication skills
• MS Office or similar software skills
• Ability to organize information, coordinate events/timelines and direct others
• Medical Office Administration, Scheduling, HIPAA/Privacy Functions
• Experience with handling criminal background checks
• Medical Background/Experience, Training, Certifications/Licenses in National Registered EMT/ Basic, NREMT/Paramedic, Military Medic or Nursing
• Experience with working in a paramilitary organization, fire/emergency medical services, private/municipal ambulance service

Salary Range

 

$24.39 - $27.71

 

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer and values diversity at all levels of its workforce.