Facilities and Operations Coordinator

About the Altadena Build Club (ABC) 

The Altadena Build Club (ABC) is a welcoming, accessible, and inclusive one-stop-shop for residents affected by the LA wildfires. Located in Altadena, the ABC provides centralized access to rebuilding guidance, disaster recovery resources, and community programming. CORE operates as both a direct service provider and a convener for trusted community-based partners, ensuring equitable access to the tools, resources, and expert support required to rebuild safely and sustainably. 

In addition to the main ABC, CORE manages the Lincoln Lot Community Space, a flexible outdoor/indoor venue on Lincoln Avenue for community meetings, gatherings, showcases, and other public activities. 

Position Overview 

The Facilities & Operations Coordinator oversees the day-to-day operations across CORE’s long term fire response in Los Angeles which includes the ABC on Lake Ave and the Lincoln Lot Community Space. This role ensures all facilities are safe, clean and functional, while also overseeing permitting, installations, vendor contracts and compliance. This role combines facilities management, vendor coordination (including contracted cleaning services), safety compliance, and logistical support for programs and events. The position requires a hands-on, proactive problem solver who facilitates the operational preferences of CORE and its partners and creates welcoming spaces for community engagement. 

• Oversee daily operations for both the ABC and Lincoln Lot Community Space, including opening/closing, setup for events, and readiness for use. 
• Manage vendor relationships for cleaning services, security, maintenance, landscaping, and waste management. 
• Coordinate repairs, maintenance, and preventative servicing for all building systems and outdoor structures. 
• Provide support on any installations, temporary builds or construction-related projects at both locations.  
• Ensure the Lincoln Lot is maintained in a safe, inviting condition for public events and gatherings. 

• Ensure both locations comply with health, safety, zoning and accessibility requirements across all locations. 
• Facilitate what activities and uses are allowable in alignment with CORE’s preferences and local regulations 
• Support Construction Project Manager in the permitting processes with LA County and local authorities for events, installations and temporary structures. 
• Serve as point of contact for inspections, fire safety drills, and emergency preparedness for both sites. 
• Maintain inventory of safety and emergency supplies at each location. 

• Schedule and inspect work of contracted cleaning services to ensure high standards of cleanliness. 
• Coordinate special cleaning projects for both locations, including post-event cleanup. 
• Manage supply inventory for restrooms, kitchens, and public space amenities at the Hub and Lincoln Lot. 
• Logistics & Event Support 
• Assist with room and space setup/breakdown for meetings, workshops, cultural events, and community showcases. 
• Coordinate with programming staff and partners to ensure event needs are met, including AV/IT readiness. 
• Manage storage and inventory for event and facility supplies, including coordinating with CORE warehouse 

• Coordinate all operational requirements for special events, including arranging utilities, power, water, and other site needs. 
• Obtain necessary permits and approvals from local agencies for events at the ABC or Lincoln Lot, ensuring compliance with city, county, and state regulations. 
• Serve as the primary liaison with fire, safety, and public works officials for permitted activities. 
• Ensure all temporary structures, vendors, and event setups meet safety and accessibility standards. 

• Work with CORE’s Global Procurement to develop scopes of work and contracts for vendors and contractors 
• Ensure procurement processes are transparent and in compliance with CORE’s procurement policies. 
• Track vendor performance and ensure accountability in service delivery. 

• Track operations-related expenses for both locations and maintain records for budgeting and reporting. 
• Provide operational input for annual budget planning. 
• Support emergency response and continuity planning for both spaces. 

• Travel: travel between the ABC and Lincoln Lot Community Space

• High school diploma or equivalent required; associate or bachelor’s degree in facilities management, construction management, or related field preferred.
• Demonstrated commitment to humanitarian principles, equity, inclusion, and cultural sensitivity.
• Valid driver’s license and ability to travel between CORE facilities as needed.

• Minimum 3 years of experience in facilities management, event operations, construction support, or similar role (nonprofit, public sector, or community center experience preferred).
• Proven experience with vendor management and contract oversight, including cleaning, maintenance, and event logistics providers.
• Hands-on experience supporting permitting processes, compliance with county/city regulations, and event approvals.
• Experience coordinating operations across multiple facilities/sites.
• Familiarity with building systems (HVAC, electrical, plumbing), safety regulations, and ADA accessibility standards.

• Operations Management: Skilled in day-to-day facility oversight, vendor coordination, and multi-site operations.
• Permitting & Compliance: Understanding of permitting processes, fire safety codes, zoning, and local building requirements.
• Customer Service & Engagement: Ability to engage with community members, staff, and partners in a professional, service-oriented manner.
• Organizational Skills: Strong ability to manage multiple tasks, track budgets, and maintain accurate operational records.
• Problem Solving: Hands-on, proactive approach to identifying issues and implementing solutions.
• Technical Knowledge: Familiarity with event setup, AV/IT readiness, and logistics coordination.
• Physical Capability: Ability to lift up to 50 lbs and support event/facility setup as needed.
• Collaboration & Teamwork: Works effectively with programming staff, contractors, and external agencies to ensure compliance and smooth operations.

Clear pre-employment background check requirements, including local, state, and national criminal records checks, sex offender registries, employment, education verifications and child abuse registry check (if required by state regulations) are required post job offer and prior to employment.

Safeguarding

CORE is committed to keeping children and vulnerable individuals safe and has a Zero Tolerance policy for sexual exploitation and abuse. Every CORE employee, consultant and volunteer is bound by CORE’s Code of Conduct and Safeguarding Policy. By applying for this position, an applicant confirms that they have not previously violated an employer’s safeguarding, sexual misconduct, (child) sexual exploitation and abuse, or human trafficking policy.