HR Specialist

Description

Position Data:

Title: Human Resources Specialist

Grade: 6 Non-Exempt

Reports to: HR Manager

Basic Function or Position Summary:

Responsible for recruitment process to include job announcement, screening of applicants and reference checks. Responsible for the coordination and monitoring of the volunteer and intern programs.

Acts as backup in the absence of the Payroll Administrator.

Security Clearance N/A

Pay rate is $18.44 per hour

Requirements

Position Responsibilities and Specific Duties:

• Responsible for recruitment process; including but not limited to, posting position openings in-house and listing with outside agencies and resources, i.e.: newspaper ads; screening of applicants, scheduling interviews; all reference checks, etc.
• Responsible for the development/implementation/tracking of Paylocity with relation to resumes and staffing and to document agency trainings, licensures and certifications. 
• Proactively keeps hiring managers and supervisors apprised of the application and interview status directly connected to timely and appropriate hiring. Responds to manager and job applicant questions in a timely manner.
• Responsible for job requisition tracking, to include but not limited to, when received, time it takes to fill, when expiring, etc..
• Responsible for new employee orientation, to include but not limited to scheduling, preparing new hire packets, completing new hire paperwork, photo ID’s and the PowerPoint presentation.
• Responsible for fingerprinting/waivers for new and current employees; tracking fingerprints, SCR’s and Lens notifications. Sends appropriate notification information to employee and manager.
• Assists managers with updating position descriptions. Maintains master job description book to include all interview questions and appropriate tests. 
• Responsible for coordination of volunteer/intern program.
• Oversees the maintenance and confidentiality of personnel files.
• Tracks and notifies management of licensures and required certifications and pending expirations.
• Provide HR Manager with monthly statistics on vacancies and job fill.
• Assists in the coordination of agency special events, i.e. employee morale events, Staff Development Day etc. 
• Acts as backup in the absence of the Administrator.
• Responsible for completing purchase order requests in the Accufund system.
• Coordinates and tracks workflow, schedule, projects, etc...to ensure paperwork is complete and follow-up is provided in a timely and appropriate manner.  
• Promotes agency mission.
• Maintains confidentiality and complies with the code of ethics.
• Maintains consistent professional customer service.
• Other duties as designated by supervisor.

Key Working Relationships: 

A. Internal: HR Manager, Payroll Administrator, Benefits Administrator, Finance Staff, Management Team, Administrative Assistants B. External: Job applicants; local employment agencies and regulatory agencies.  

Supervisory Scope: None 

Organizational Responsibilities:

• Adheres to all policies and procedures
• Statistical reports as requested. 
• Gathers appropriate documentation and tracks outcomes
• Participates in organizational committee structures as appropriate
• Participates in organizational and divisional management systems

Knowledge, Skills Required:

• Associate degree in Business Administration or Human Resources required, Bachelor’s preferred.
• Two years office/technical experience in a Human Resources Department preferred. One year office/clerical experience required.
• Working knowledge of employment laws and regulations preferred.
• Computer Skills – working knowledge of Microsoft Office
• Excellent organizational and communication skills
• Must be able to adapt strategy to changing conditions
• Good team building skills

Physical

• Ability to lift up to and including 10-25 pounds of physical effort 

Special Requirements

• Valid driver’s license
• Reliable transportation
• Ability to travel throughout the county
• Must be able to provide consistent even tempered customer service at all times
• Works compassionately with a diverse population