Human Resources Assistant

Job Title: Human Resources Assistant

Department: Human Resources

Work Location: Transformers AR

Reports To: HRBP

FLSA Status: Non-Exempt

About CMI: Central Moloney has been a trailblazer in manufacturing distribution transformers and transformer components since 1949. Our ISO 9001-certified legacy is built on delivering top-notch products, on-time reliability, and pushing the boundaries of excellence. Join us in powering a future resonating with Central Moloney's strength.

Job Summary

The Human Resources Assistant provides high-level administrative and operational support to the Human Resources function, ensuring efficient workflows, accurate data management, and professional employee support. This role serves as a key point of contact for HR office communications and plays a critical role in maintaining HR systems, records, and processes while supporting recruitment, onboarding, and employee services.

The ideal candidate is detail-oriented, highly organized, discreet, and capable of working in a fast-paced manufacturing environment while supporting employees at all levels of the organization.

Responsibilities

• Provide administrative and operational support to the Human Resources department, including data entry, document management, reporting, and coordination of HR-related activities
• Maintain accurate, organized, and confidential personnel files and HR records in compliance with company policy and applicable regulations
• Enter and maintain employee data in HR systems, including new hires, employee changes, terminations, and other employment actions
• Serve as a professional first point of contact for employees, responding to routine inquiries and directing matters appropriately while maintaining confidentiality
• Support recruitment and onboarding activities, including interview coordination, new hire paperwork, orientation preparation, and system access requests
• Manage HR inboxes, phone calls, and incoming correspondence, ensuring timely and professional responses
• Coordinate and assist with HR meetings, training sessions, employee events, and department communications
• Order and maintain HR office supplies and materials as needed
• Generate and maintain accurate reports, logs, and tracking documents related to HR activities
• Ensure compliance with safety policies, company procedures, and recordkeeping requirements
• Perform other duties as assigned to support HR operations and business needs

Required Skills and Abilities

• Strong attention to detail with the ability to maintain accurate records and data
• Excellent organizational and time management skills with the ability to manage multiple priorities and meet deadlines
• Professional verbal and written communication skills
• Strong computer proficiency, including HR systems and Microsoft Office applications
• Ability to exercise sound judgment, discretion, and confidentiality
• Analytical and problem-solving skills with the ability to follow established procedures
• Ability to work independently as well as collaboratively within a team
• Comfortable working in a fast-paced, occasionally high-pressure environment
• Reliable attendance and dependability are essential

Education and Experience

• High school diploma or equivalent required

• Prior experience in Human Resources, administrative support, or a related field preferred

• Exposure to HRIS systems (UKG) and employee record management is a plus

Physical Demands

While performing the duties of this job, the employee is regularly required to talk and hear.  The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Working Conditions

Heated and air-conditioned office

Benefits

• Medical, Dental, Life, 401k, Vacation Pay

Please note & Review the following: This job is considered safety-sensitive because impairment by drugs or alcohol may constitute a threat to health or safety, and/or a lapse of attention could result in injury, illness, or death.

Central Moloney is a tobacco-free facility. The use of tobacco products (including cigarettes, cigars, smokeless tobacco, and e-cigarettes/vapes) is not permitted on company property.

Equal Opportunity Employer Statement: Central Moloney is an equal opportunity employer. We make employment decisions based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital or family status, genetic information, veteran status, or any other status protected by law. We are committed to creating a respectful, fair, and welcoming workplace for all, and we believe that a variety of experiences and perspectives strengthens our team.

Recruitment Policy: No Third-Party Involvement
We value the interest of all job seekers; however, we do not accept unsolicited resumes or candidate submissions from recruitment agencies, staffing firms, or third-party recruiters. Any resumes submitted in the absence of a signed agreement with Central Moloney will be considered the property of CMI. Central Moloney will not be responsible for any fees related to unsolicited resumes.

Where We Hire
Central Moloney is currently authorized to employ individuals (remote or on-site) only in the following states: Arkansas (AR), Florida (FL), Kansas (KS), Tennessee (TN), Texas (TX), and Wisconsin (WI).  We are set up to operate as an employer in these states only, which means we have established the necessary payroll, tax, and compliance requirements there. Candidates must physically reside in one of these states to be eligible for employment. Employment across state lines is not permitted (e.g., residing in Georgia while working at a Florida location).