Coordinator for Event Services

Position Overview

Now Hiring! Part-Time Coordinator for Event Services

📍 Location: Office of Event Services, Student Life

🕒 Schedule: 20 hours per week with flexibility to work days, evenings, weekends and some holidays as required

💰 Pay: $20-$25 per hour, commensurate with experience

📄 Position Type: Part-Time (20 hours per week)

Why Join Canisius University

Canisius University serves approximately 2,500 undergraduate and graduate students.  As a Catholic and Jesuit University, Canisius has its foundation in the fundamental values of academic excellence, leadership, faith and social justice. Canisius is committed to educating and preparing men and women to become leaders in their professions and their communities, and in service to humanity. The University is an equal opportunity employer committed to recruiting, supporting, and fostering a diverse community of outstanding faculty, staff, and students.

What We Offer:

✅ Salary: $20-$25 per hour, commensurate with experience *

✅ Paid Time Off – Includes sick time

*Please note that the compensation information is a good faith estimate of the base pay for this position. The selected candidate’s compensation package for this position will be provided during the interview process.

Your Role as Coordinator for Event Services:

The Coordinator for the Office of Event Services plays an important role in supporting Student Life’s mission through daily responsibilities. The coordinator is charged with assisting the campus community in planning and executing university-sponsored events, including social gatherings, meetings, lectures, conferences, and commencement week activities, as well as working with external clients. The position ensures that campus facilities continually meet educational and safety standards. It is a fast-paced and diverse role, which may include serving as an A/V tech, event housekeeper, customer service representative, and administrator. This is a part-time (20 hours per week), hourly position that requires working some days, evenings, weekends and some holidays.

Reporting: Reports directly to the Director of Event Services and works closely with colleagues across the Student Life portfolio under the Assistant Vice President and Dean of Students.

Key Responsibilities:

🔹 Event Management

• Coordinate and manage daily operations and campus events, including logistics, audio/visual, staffing, housekeeping requests, accessibility needs, and training.
  • Work with student organizations and campus departments to confirm events, create room layouts, and address technical needs.
  • Support the planning, organization, and execution of all components of campus-wide celebrations, events, and activities of Canisius University.
  • Support the planning, organizing, and execution of all components of external clients’ use of university facilities/properties to generate revenue.
• Provide event technical and production expertise regarding performance audio, lighting, and staging for events coordinated through the office.
• Assist in the administration of 25Live.
  • Process event requests submitted through 25Live.
  • Oversee the implementation, maintenance, and updates of the 25Live event scheduling system.
  • Develop and train university administration on 25Live processes and procedures.

🔹 Staff Development

• Recruit, hire, train, supervise, mentor, and evaluate staff, including two graduate assistants and undergraduate student staff workers, to assist in operations, including event management, production, and event setups.
• Deliver exceptional hospitality and event services to the campus community and external clients.
• Maintain work schedules, inform staff of upcoming events, and ensure proper preparation and staffing levels.
• Attend weekly meetings with the Office of Event Services staff.

🔹 Operations Management

• Collaborate with departments to discuss and assess the physical, audio, and performance lighting requirements in event spaces, and provide suggestions for renovations.
• Update procedures to keep the office modern and efficient.
• Inspect and maintain areas managed by the Event Services department.
  • Keep an inventory of supplies and equipment.
  • Submit appropriate work orders to maintain event facilities and resources in those spaces.
• Provide details about the services offered by the Office of Event Services to campus departments and external organizations or groups.
  • Keep an inventory of supplies and equipment.
• Host weekly meetings with key University departments to coordinate event needs, as needed.
• Ensure that the University's rules and regulations, departmental policies and procedures, and all safety regulations are known and observed.
• Represent the Office of Event Services on various Student Affairs and Student Life committees.

What You Need to Succeed:

✔ Qualifications:

Education

• Bachelor's degree in a related field is a plus but not required.

Experience

• Significant professional experience in theatre or technical production is strongly preferred.
• Supervision of undergraduate and graduate student staff or equivalent supervisory experience.

Knowledge, Skills and Abilities

• Strong knowledge of event logistics including but not limited to staging, crowd management, threat assessment, and staffing needs.
• Technical expertise required in all areas of live production including theatrical lighting (ETC & ADJ systems), audio (Dante certification is preferred), rigging, networking system, and Crestron & Extron system setups.
• Proven ability to manage live, diverse large-scale, high-risk, multi-faceted events and/or conferences is preferred.
• Excellent project management, time management, organizational skills, and multitasking skills.
• Excellent oral and written communication skills.
• Strong interpersonal skills and the ability to work well in a team environment as well as independently.
• Ability to stay current with industry best practices and technologies.
• Ability to work days, evenings, weekends, and some holidays.
• Ability to assemble and break down tables and chairs as per floorplans.
• Computer proficiency with Microsoft Word, Excel, and the ability to learn additional programs, including the Canisius University BANNER system, 25LIVE scheduling software and other programs.
• Must be eligible to work in the United States.

Important Information:

🚨 Canisius University participates in E-Verify to confirm employment authorization. The E-Verify process is completed alongside the Form I-9 on or before your first day of work. For more details, visit www.uscis.gov] and search "E-Verify."

📢 Apply Today!

To apply, go to https://www.canisius.edu/about-canisius/employment-canisius. The review of applications begins immediately and will continue until the position is filled. Please include your cover letter, resume and three references with their contact information, with your application.

The Office of Human Resources at Canisius University utilizes an online recruitment management system.

Individuals who need reasonable accommodation under the ADA in order to participate in the search process should contact the office of human resources at (716) 888-2240.

Canisius University, a Catholic and Jesuit University, has as its foundation the fundamental values of academic excellence, leadership, faith and social justice. Canisius is committed to educating and preparing men and women to become leaders in their professions and their communities, and in service to humanity. The university is an equal opportunity employer committed to recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students.

Take the next step in your career with Canisius University—where excellence meets opportunity.

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