Payroll and Tax Analyst
Education - It's in Our DNA
Primary Location: 180 Park Avenue, Suite 301, Florham Park, NJ 07932
Work Location Category: On-site three days per week (Tuesday, Wednesday, Thursday)
At Barnes & Noble Education (“BNED”) we are dedicated to making tomorrow a better, more inclusive, and smarter world by servicing all who work in education. As a leading solutions provider for the education industry, we are committed to driving affordability, accessibility, and achievement at hundreds of academic institutions nationwide by ensuring millions of students are equipped for success in the classroom and beyond. Together, our teams work to elevate lives through education.
To support this mission, we are seeking a Payroll and Tax Analyst to ensure accurate, timely payroll while driving compliance, process improvements, and cross-team collaboration that impacts employees nationwide. This role offers the opportunity to make a real difference by supporting both our people and the systems that keep our organization running smoothly.
How You'll Make an Impact
Ensure accuracy of employee payroll tax withholding and W-2s.
Partner with payroll vendor to establish tax accounts for new locations, validate proper tax setup for new stores, and resolve tax issues.
Review quarterly tax filings and reconcile payroll tax deposits to ensure compliance.
Serve as the primary point of contact for federal, state, and local tax agencies and manage related correspondence.
Coordinate and validate garnishment processing, stock vesting (including PSU, RSU, and Phantom stock), and taxable fringe benefits.
Process general ledger (GL) files and provide payroll data to Finance, supporting reconciliations and escheatment.
Support payroll auditing efforts and research new pay types for accurate tax setup.
Provide guidance on employee-level taxation (including non-resident alien taxation) and support employee and manager inquiries related to taxes, garnishments, W-2s, PTO, and final pay.
Contribute to HRIS/Payroll process improvements, automation opportunities, and team training initiatives.
Support compliance reporting for state and local agencies.
Utilize case management tools to track, manage, and resolve payroll-related issues.
Collaborate across HR, Finance, and external vendors to ensure payroll compliance and efficiency.
Perform additional responsibilities and special projects as required, including year-end processes.
What You'll Need to Succeed
- 3+ years of experience in payroll and/or payroll tax (required).
- Experience with payroll tax filings, W-2 processing, vendor tax reporting, and direct interaction with tax agencies.
- Strong knowledge of payroll compliance, multi-state taxation, and setting up tax accounts for new locations.
- Proven ability to manage garnishments, stock vesting, taxable fringe benefits, and payroll/GL reconciliations.
- Intermediate Excel skills (pivot tables, VLOOKUP, HLOOKUP, conditional formulas, etc.) with the ability to analyze and reconcile complex payroll data.
- Strong analytical skills, attention to detail, and ability to prioritize and meet deadlines.
- Strong communication skills with the ability to collaborate effectively across all levels of the organization and with external partners.
NOTE: Must be able to work a full-time schedule with flexibility for occasional extended hours during peak periods (e.g., quarter-end, year-end, or W-2 processing).
How We Elevate Our Employees
We believe your success is our success, and we’re committed to supporting you in every aspect of life. At BNED, we offer a comprehensive benefits package designed to promote physical, mental, and financial well-being. Our full-time employees receive access to medical, dental, and vision coverage; a 401(k) plan; life and disability insurance; commuter benefits; paid time off and holidays; and a broad range of additional benefits.
The hiring range for this position is $80,000–$90,000 per year. This range represents the base salary only, in good faith at the time of posting, and the position is not eligible for bonus compensation. Actual compensation will be determined based on factors such as relevant experience, skills, and qualifications.
Our Commitment to Diversity, Equity, & Inclusion
At Barnes & Noble Education we empower everyone. Our mission is to support students, faculty, and schools, serving as a catalyst to meet the evolving needs of the education system and a new generation of students. That starts with fostering an environment for our employees where diversity and individuality is celebrated.
Barnes & Noble Education is an Equal Employment Opportunity and Affirmative Action Employer committed to diversity in the workplace. In the spirit of inclusivity, qualified applicants will receive consideration for employment without regard to age, ethnicity, ability, gender, gender expression, gender identity, nationality, protected veteran status, race, religion or sexual orientation.
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