Accounting Technician

Job Posting Title:

Accounting Technician

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Hiring Department:

University Housing and Dining

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

BENEFITS: UT Austin offers a competitive benefits package that includes:  

• 100% employer-paid basic medical coverage 

• Free Capital Metro bus rides

• Retirement contributions  

• Paid vacation, sick time, and holidays

• Career growth & professional development

Please visit our Human Resources (HR) website at https://hr.utexas.edu/  to learn more about the total benefits offered when you join our team!

Purpose

Provides administrative and financial support for University Housing and Dining (UHD) by reviewing, auditing, and submitting invoices through the FoodPro system, ensuring compliance with UT policies and record retention standards. Assists in managing cash operations across dining locations including deposits, audits, petty cash, and staff training. Performs accounting tasks such as reconciling payments, processing vouchers, and analyzing transactions using various financial systems.

Responsibilities

• Visit multiple dining locations daily to collect funds and cashier reports for cash deposits. Process change orders for UHD dining locations as needed. Maintain updated cash handling policies and procedures and provide cash handling training to staff on a recurrent basis. Conduct cash audits for all dining locations throughout each semester. Issue safe combinations and distribute and collect petty cash funds to authorized staff. Audit petty cash funds and submit a monthly reconciliation form to the Office of Accounting. Drive UT Vehicle.

• Reconcile, process, and transport daily cash, check, and credit card deposits, ensuring all transactions are accurate and properly documented. Submit required paperwork to Accounts Payable to replenish petty cash funds. Research and report on customer dining transactions using systems such as MyMicros, Excel, Define, Authorize.net, Global Payments, FreedomPay, and CS Gold. Process correction vouchers and scan/upload all supporting documentation to UTBox.

• Manually input the food and supply purchase invoices from daily and weekly deliveries to UHD dining operations into Food Management System (FoodPro). Process invoices efficiently and accurately while meeting internal weekly invoice submission deadlines. Organize and manage scanned invoice files by renaming them according to vendor and location and ensure accurate entry into the invoice review tracker. Send out invoices in DocuSign to UHD managers for signatures on invoices. Review, audit, manually enter, research, calculate, and submit invoices for payment to the UHD Accounts Payable team.

• Receive invoices from various UHD units via email, scanner, and in-person delivery. Provide customer service in person, by phone, through email, or Microsoft Teams to assist and respond to questions from UHD staff and vendors. Consistently displays urgency and responsiveness in identifying and addressing the needs of customers, vendors, team members, and management. Research customer dining transactions using CS Gold, Proactively addresses changes and adapts to a variety of assignments. Attend required dining, vendor, and UHD meetings. Other duties as assigned.

• Demonstrates knowledge of University policies and business procedures. Ensures that work reflects accuracy, neatness, thoroughness and compliance with standard operating procedures. Remain current with new developments, technologies and processes in all areas of responsibility. Work to identify and establish process efficiencies and create standard operating procedures. Collaborate with other team members across UHD.

• Responsible for reviewing and processing non-FoodPro invoices to ensure they are accurate, submitted with the required signatures and dates.  Research and resolve invoice discrepancies as needed. Review vendor statements to research missing and past due invoices while providing updates to the vendor and UHD Accounts Payable.

Required Qualifications

• High School Diploma or GED with some college in Accounting or Bookkeeping.

• At least 4 years governmental or commercial accounting at a level comparable to that of an Accounting Clerk III.

• Fully skilled in the operation of a ten-key adding machine and calculator.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience in high volume data entry.

• Experience with FoodPro and/or similar inventory system.

• Experience with food service ordering.

• Experience working in an office environment and/or higher education setting.

• Experience in cash handling and reconciling cash transactions.

• Experience using multiple software systems, such as FoodPro, Define, Point Plus, My Micros, CS Gold, Global Payments, or Merchant Services.

• Bi-lingual in English and Spanish.

• Strong customer service and communication skills.

• Demonstrated work experience with completing tasks independently.

• Demonstrated work experience with time management and meeting priority deadlines.

Salary Range

$44,500+ depending on qualifications

Working Conditions

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation.

Work Shift

• Monday - Friday, 8:00AM - 5:00PM. Hours and days may vary due to business needs. This is an on campus position.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.