Accounts Payable Representative (PT)

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Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by issuing payments; processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High school diploma or equivalent.

EXPERIENCE:

1. One year of clerical experience OR two courses in Accounting.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Associate’s Degree in Business or related field.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.

1. Matches purchase orders to invoices and enters invoices into computer.

2. Resolves problems associated with payables transactions. 

3. Reconciles processed work by verifying entries and comparing system reports to balances.

4. Charges expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.

5. Maintains accounting ledgers by verifying and posting account transactions.

6. Verifies vendor accounts by reconciling monthly statements.

7. Reports sales taxes by calculating requirements on invoices.

8. Provides accurate and effective document preparation and records management relative to the Accounts Payable function in accordance with records retention policies and procedures.

9. Protects organization’s value by keeping information confidential.

10. Updates job knowledge by participating in educational opportunities.

11. Maintains historical records by imaging and filing documents.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Manual dexterity used in operating standard office equipment.

2. Prolonged periods of sitting. 

3. May be required to walk to various areas throughout the department or medical complex.  This may require use of elevators and/or stairs.

4. Occasionally lifts up to 15 lbs.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Job Description:

part-time

Scheduled Weekly Hours:

20

Shift:

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

SYSTEM West Virginia University Health System

Cost Center:

542 SYSTEM Accounts Payable

Address:

3040 University Ave

Morgantown

West Virginia

Equal Opportunity Employer

 

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.