Payroll Specialist

Overview

At AVIAN (pronounced *a-v-yin*) we believe in the extraordinary potential of every individual. As an employee owner at AVIAN, you will find that we have cultivated an employee-first mentality. By prioritizing talent over experience, we ensure that every hire we make is as unique as the position that they will be filling.

Here on our team, we embrace new challenges and focus on continuous learning which fosters growth mindsets in all our employee owners; whether you are joining the workforce for the very first time or if you’re a seasoned professionals who has their eyes set on retirement.

Our commitment to providing our customers and employees with an unmatched experience sets us apart. We believe that every team member has a stake in the success of AVIAN, and we strive to ensure that each member of our team knows that their contributions matter. You can be sure as an employee owner you will celebrate both your individual and our collective triumphs.

Taking care of each other is a cornerstone of the AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesn’t stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference.

We believe that employee investment shouldn’t be a one-way street, so we offer benefits that normalize balancing mental wellness and family time with work responsibilities. From Flexible Time Off to Wellness Reimbursements we want all our team members to achieve the highest levels of life/work balance.

AVIAN - where creative, talented minds flourish, and where proactive, productive, proficient professionals feel valued.

Responsibilities

Responsibilities

• Process semi-monthly payroll for exempt and non-exempt employees across multiple states using ADP Workforce Now integrated with Deltek Costpoint.

• Reconcile payroll transactions to ensure proper labor distribution, contract compliance, and cost center accuracy in accordance with government contracting roles.

• Prepare, review, and submit payroll-related reports and filings including quarterly/annual tax forms, W-2s, and government-specific payroll documentation.

• Maintain compliance with payroll regulations at federal, state, and local levels.

• Collaborate with HR and Accounting to ensure payroll data accuracy, benefits integration, and compliance with company policies.

• Respond to payroll-related inquiries, resolve discrepancies, and serve as the primary payroll information resource to the organization.

• Support audits by compiling relevant payroll documents and records for review.

• Drive process improvement initiatives related to payroll operations and participate in system upgrades.

• Uphold the highest standards of confidentiality and integrity in managing sensitive employee and company data.

Qualifications

Minimum Qualifications

• Bachelor’s degree in Accounting, Finance, Human Resources, or related discipline (or equivalent professional experience).

• At least six (6) years of payroll experience, with a minimum of four (4) years directly within government contracting.

• Advanced skill in ADP Workforce Now and Deltek Costpoint payroll modules.

• Familiarity with multi-state payroll processing and DCAA/FAR contracting requirements.

• Exceptional detail orientation, organizational, time management, and analytical skills.

• Ability to communicate professionally and maintain effective confidentiality at all times.

• Proficiency with Microsoft Excel and payroll reporting.

Preferred Qualifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).

• Experience with payroll-related accounting entries and reconciliations.

• Previous experience supporting payroll audits and process improvements.

At AVIAN, we offer a comprehensive benefits package designed to support your health, financial security, and overall well-being. Our health and wellness benefits include medical, dental, and vision coverage, along with telemedicine services and a TRICARE supplement for veterans. Financially, we provide flexible spending accounts (FSA), a 401(k) plan with company contributions, and an employee stock ownership plan (ESOP). Additional perks like wellness reimbursements and referral bonuses are also available.

For insurance protection, we offer basic life insurance, accidental death and dismemberment (AD&D) coverage, disability benefits, and AFLAC supplemental insurance. In terms of life, work, and family, we provide flexible time off, paid sick leave, maternity and bonding leave, and military training leave. Tuition reimbursement and professional development opportunities are available to help you grow. We also offer pet insurance, identity protection, and life assistance programs. At AVIAN, we prioritize a balanced, supportive environment that allows you to thrive both personally and professionally.

AVIAN is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veteran’s status.