Project Assistant (Technical Training), Austin Capital Delivery Services

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At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. Our guiding principles—Empathy, Ethics, Excellence, Engagement, and Equity — anchor our approach in delivering services that significantly impact the lives of Austin residents. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.

• Diverse and Inclusive Workplace: Work in an environment where every voice is valued, and Innovation thrives.

• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.

• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.

• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.

• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.

• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

• Modern Workspaces: Work in innovative and sustainable environments designed to foster collaboration and inspiration.

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

Capital Delivery Services (CDS) builds public projects to support the community. We do this by directly managing the City of Austin’s Capital Program with over 600 active projects, representing an investment of over $10 Billion. At CDS, we aim to create an environment that values diversity and adaptability and encourages staff at all levels to think creatively, experiment with new ideas, and contribute to a culture of continuous improvement.

 

Job Description:

Project Assistant (Technical Training)

Purpose:

Under direct supervision, this position provides support to project management team by organizing various projects, contract agreements, and programs. Participates in the development of a project and provides support in scheduling, budgeting, and implementation phases of the project.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Assists in planning stage of projects, including the coordination of existing bonds and future bond projects.

• Assists in planning, scheduling, or coordination of project activities to meet deadlines.

• Provides assistance in creation of a communication plan to field staff, including Project Managers and Project Coordinators.

• Creates and maintains project progress monitoring data to track each project.

• Coordinates status updates for project related matters including providing updates to internal and external customers.

• Updates and maintains schedule data to ensure project consistency and optimization.

• Assists in resolution of project issues including any potential risks to team members by providing supporting documentation including policies and procedures.

• Communicates roles, expectations, and accountabilities to all team members on a regular basis.

• Advises management of problems, issues, and status of ongoing projects.

• Provides assistance to ensure established project deadlines and related tasks are completed as assigned.

Responsibilities - Supervisor and/or Leadership Exercised:

• None.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of basic project practices and procedures.

• Knowledge of Federal, State, and Local laws applicable to bond projects.

• Knowledge of applicable City practices, policies, and procedures.

• Knowledge of contract development and monitoring.

• Skill in project planning and prioritizing.

• Skill in oral and written format to a variety of audiences.

• Skill in handling multiple tasks and prioritizing.

• Skill in using computers and available software packages.

• Skill in data analysis and problem solving.

• Skill in planning and organizing.

• Ability to work with frequent interruptions and changes in priorities.

• Ability to establish and maintain good working relationships with internal and external customers.

Minimum Qualifications:

• Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field, plus one (1) year of relevant work experience.

• Experience may substitute for education up to the maximum of four (4) years.

Licenses and Certifications Required:

• None.

Preferred Qualifications:

• Experience managing learning programs on Workday Learning or similar LMS platforms.

• Experience supporting technical training, workforce development, or public-sector projects.

• Experience designing and delivering simple handouts, polls, and quizzes using Canva, Word, Forms, or other tools.

• Experience managing virtual and in-person event logistics.

• Ability to travel to more than one work location.

 

Notes to Candidate:

Position Overview:

The Project Assistant (Technical Training) provides essential coordination and logistical support to the Technical Training Group within Capital Delivery Services. This position is responsible for organizing, maintaining, and executing the administrative and operational elements of instructor-led and virtual training programs for project managers and staff. The ideal candidate is highly organized, tech-savvy, and comfortable managing multiple concurrent tasks with accuracy and professionalism.

Salary Range: $29.23 - $36.54 per hour

Work Location: One Texas Center (OTC) - 505 Barton Springs Rd Austin, TX 78704

General Work Schedule: Monday - Friday 8:00 AM - 5:00 PM; Alternative schedule and/or flexible hours available based on business needs; Telework: Up to 60% teleworking available (Pre-Approved per Telework Policy)

Click here to visit our Facebook page to learn more about the Capital Delivery Services Department. (https://www.facebook.com/atxcapitaldelivery/  )

Why Join Us?

Meaningful Work

Contribute to projects that improve the lives of the people in our community. Your work directly enables our department to deliver tangible construction projects throughout the city that will resonate for generations to come. Seeing results through a constructed project provides a sense of accomplishment and pride in your work.

Innovation and Collaboration

Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress and embrace our One City – One Team – One Approach model of delivering capital projects.

Professional Growth and Development

Achieve your professional goals. CDS offers opportunities to advance in multiple career paths, including engineering, architecture, construction management, project planning and management, finance, business administration, process improvement, and data analytics. Education assistance is available through our tuition reimbursement program, and financial support for continuing education, licenses, and certifications is also available.

Work-Life Balance

Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences. Our employees also enjoy the ability to work up to 60% remotely, depending upon position and business needs.

Health and Wellness

The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. For employees that are covered this includes low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Click here to review the City of Austin's Employee Benefits Guide.

To learn more about working with the City of Austin, click here to watch a short video!  

Application Details:

A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications.  For each position, please describe your specific experience as it relates to the minimum and preferred qualifications.  Please be thorough in completing the employment application and list all experience that is relevant to this position.

• This position may allow for a resume or cover letter to be included but relevant entries on your employment application will primarily be considered for interview qualification and compensation purposes.

• If you are selected as the top candidate for a position, we may be contacting your current and former employer listed on the application for reference checks as a part of the pre-employment verification process.

• If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required.

Additional Details:

• This position may require a skills assessment.

• The Capital Delivery Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested.

• Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submissions, must be fully completed before that time.

• We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

• This position will not require a pre-employment Criminal Background Investigation (CBI).

Travel:

The Capital Delivery Services Department is comprised of multiple facilities located throughout Austin. If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Record Evaluation you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Hybrid Work Environment:

The City of Austin Telework Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. The City of Austin has an established work arrangement under which an employee is scheduled to work at least 2 days per week at their designated worksite. Some positions may require additional time at their designated worksite.

90 Day Provision for Additional Vacancy:

If the same or an additional vacancy occurs within the Capital Delivery Services Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool.  This may include filling other vacancies with the same job title in other division/work locations within the City of Austin, Capital Delivery Services Department.  Decisions on assigned selection may be made at the time of hire based on the business needs of the department.

Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed.

 

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.