Virtual Assistant (Operations & Communications)
We are a fast-growing marine construction permitting company serving South Florida (Palm Beach, Broward, Miami-Dade). In just 2.5 years, we’ve successfully managed over 200 projects, and our pipeline continues to expand rapidly.
As our operations scale, we’re looking for a professional, proactive and highly organised Virtual Assistant to become a key part of our team. You will play a vital role in ensuring smooth communications, accurate project tracking and efficient time management across our business.
The Role
This position is perfect for a career-oriented VA who excels at structure, thrives under pressure, and understands the importance of timely, well-organised communication. You will be the driving force behind our inbox, calendar, and CRM systems—freeing up our leadership team to focus on growth and client success.
Key Responsibilities
Inbox Management – Streamline and prioritise a heavy flow of daily emails, maintaining a clean and actionable inbox.
Calendar & Scheduling – Coordinate meetings, manage scheduling conflicts, and ensure deadlines are met.
CRM Administration – Keep project data current, accurate, and well-structured in our system.
Process Support – Implement and maintain folder structures, workflows, and task reminders for efficient operations.
Team Coordination – Support project managers and leadership with clear updates, follow-ups, and task alignment.
What We’re Looking For
Outstanding Communication Skills – Fluent in English, with the ability to interact professionally with clients and team members.
Organisational Excellence – Proven ability to manage multiple priorities and maintain order in fast-paced environments.
Tech-Savvy – Comfortable working with CRMs, email platforms, and digital scheduling tools.
Dependable & Proactive – Takes initiative, anticipates needs, and ensures nothing slips through the cracks.
Adaptable & Trainable – Open to learning our systems and processes, with the capacity to grow with the role.
Experience – Previous VA or administrative background is an advantage, but not a strict requirement.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
Average salary estimate
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