Part-Time Executive & Personal Virtual Assistant
Job Description:
The Executive & Personal Virtual Assistant will provide high-level administrative, organizational, and personal support to the President of a managed IT services company. The ideal candidate is proactive, detail-oriented, highly organized, and experienced in supporting executives with both business and personal tasks.
- Manage and organize email inbox, prioritizing and flagging critical items.
- Coordinate and maintain complex calendars, schedule meetings, and avoid conflicts.
- Arrange domestic and international travel, including itineraries and accommodations.
- Pull and review monthly financials (P&L) and flag anomalies or changes from previous months.
- Conduct research, compile data, and prepare summaries for decision-making.
- Assist with light project management tasks.
- Manage personal errands (e.g., pharmacy changes, household tasks).
- Coordinate with household staff (e.g., nanny) and assist with family logistics.
- Create grocery lists, meal prep ideas, and kid-friendly lunch plans.
- Suggest and research weekend family activities/events.
- Use Microsoft Suite (Excel, Outlook) efficiently, including advanced functions.
- Run basic QuickBooks reports when requested (no accounting background required).
- Communicate through Microsoft Teams for real-time coordination.
- 3–4+ years of executive or senior administrative assistant experience.
- Proven ability to work independently, think critically, and anticipate needs.
- Strong organizational and multitasking skills.
- Excellent written and verbal English communication skills.
- Proficiency in Microsoft Excel, Outlook, and general Microsoft Suite tools.
- High attention to detail and ability to maintain confidentiality.
- Experience supporting individuals with ADHD or ability to adapt to fast-paced, shifting priorities.
- 20 hours/week to start, flexible within Monday–Friday.
- Central Time (CT) overlap required.
- No regular weekend work expected.
- Proactive problem solver who takes initiative without constant oversight.
- Comfortable balancing professional and personal assistant duties.
- Capable of improving efficiency by filtering information and organizing priorities.
- Tech-savvy and resourceful in finding solutions quickly.
Average salary estimate
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