Executive Virtual Assistant
About the Company
A fast-growing healthcare technology startup is seeking a proactive, tech-savvy Executive Virtual Assistant to support two senior executives — one focused on Sales and the other on Clinical Operations. This role requires an exceptional multitasker who can confidently manage day-to-day administrative operations while also helping implement and streamline internal processes.
If you’re organized, adaptable, and passionate about efficiency, this is an opportunity to
grow alongside a dynamic and innovative company at the forefront of health tech.
Key Responsibilities
Executive Support
● Manage complex calendars across multiple time zones for two executives (Sales & Clinical Operations).
● Coordinate meetings, travel arrangements, and expense tracking.
● Handle inbox management, ensuring timely responses and clear prioritization of emails.
● Prepare reports, meeting briefs, and follow-up documentation.
● Support cross-functional communication between teams and departments.
Operations & Process Support
● Create and maintain SOPs (Standard Operating Procedures) for recurring workflows.
● Manage and optimize company processes using tools like Notion and Jira.
● Assist with sales and clinical operations documentation, tracking project timelines and deliverables.
● Support data entry, tracking, and reporting for company projects and sales pipelines.
● Implement best practices in documentation, process automation, and AI-assisted task management.
Automation & AI Utilization
● Use ChatGPT and other AI tools to automate repetitive tasks and improve workflow efficiency.
● Identify opportunities to simplify or systematize routine operations.
● Draft summaries, templates, and documentation leveraging AI tools for speed and accuracy.
- 3+ years of experience as an Executive Assistant, Operations Coordinator, or Project Assistant.
- Strong organizational and multitasking skills with high attention to detail.
- Excellent written and verbal communication skills in English.
- Strong proficiency with:
- Experience with process or project management in a startup or tech environment.
- Tech-savvy, resourceful, and quick to learn new systems.
- Background or familiarity with healthcare, health tech, or clinical operations.
- Experience supporting multiple executives in a fast-paced, distributed environment.
- Understanding of sales processes or CRM systems.
- Previous exposure to HIPAA-compliant environments (a plus, not required).
- Notion
- Jira
- Google Workspace
- Slack
- ChatGPT and internal company tools.
- Optional: Mobile Device Management (MDM) if using a company-provided laptop.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
Average salary estimate
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