Executive Assistant, Global Risk & Compliance Technology - job 2 of 5

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.

Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.

Global Risk & Compliance Technology (GRCT) has a winning aspiration to leverage product and technology expertise to steward a world-class risk-management framework, empowering colleagues to make informed, secure growth decisions, which cultivates a trusted brand. The GRCT organization protects American Express with applications that perform customer risk rating, sanctions screening, and monitoring of customers and transactions for patterns of fraud, bribery, corruption, money-laundering, and other financial crimes or misuse of Amex products.

This executive assistant will support two Vice Presidents of GRCT, a global engineering organization with more than 600 colleagues and contractors.

Key Responsibilities:

Calendar Management:

• Efficiently handle complex calendars ensuring that meetings, appointments, and deadlines are met.
• Prioritize and schedule appointments, anticipating needs to optimize time.

Communication and Correspondence:

• Act as the primary point of contact for VPs, screening and prioritizing emails, calls, and other communications.
• Draft and edit correspondence, reports, and presentations.

Collaboration:

• Use tools MS Sharepoint and Planner to collaborate across the Leadership Team.
• Manage and maintain email Distribution Lists for the organization.

Meeting Coordination:

• Coordinate and schedule internal and external meetings, including team meetings, conferences, and industry events.
• Prepare meeting agendas, gather necessary materials, and ensure that the VP and team are well-prepared for all engagements.

Travel Arrangements:

• Arrange domestic and international travel, including flights, accommodations, and transportation.
• Prepare detailed itineraries and provide necessary travel-related information.

Confidentiality:

• Handle sensitive and confidential information with complete discretion and integrity.
• Maintain a high level of confidentiality regarding critical initiatives, company plans, and executive discussions.

Documentation and Record-Keeping:

• Maintain accurate and up-to-date records, files, and documentation related to the Engineering leadership.
• Assist in the preparation of reports and presentations as needed.

Project Support:

• Provide support on special projects and initiatives.
• Collaborate with other departments and teams to ensure seamless execution of projects.

Qualifications:

• Minimum 4 years experience as an executive assistant or similar role supporting Senior Leadership.
• Outstanding organizational and time management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite and other relevant tools.
• Experience with O365 Collaboration tools such as Planner and Sharepoint.
• Ability to multitask and prioritize tasks efficiently in a fast-paced environment.
• Discretion and trustworthiness when handling confidential information.

Salary Range: $24.05 to $48.10 hourly + bonus + benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.

We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:

• Competitive base salaries 
• Bonus incentives 
• 6% Company Match on retirement savings plan 
• Free financial coaching and financial well-being support 
• Comprehensive medical, dental, vision, life insurance, and disability benefits 
• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need 
• 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy 
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) 
• Free and confidential counseling support through our Healthy Minds program 
• Career development and training opportunities

For a full list of Team Amex benefits, visit our Colleague Benefits Site.

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

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Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.