Sr. Research Program Coordinator

Job Posting Title:

Sr. Research Program Coordinator

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Hiring Department:

Population Research Center

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Nov 01, 2025

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Position Duration:

Expected to Continue Until Oct 31, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

At the Center on Aging and Population Sciences (CAPS), we bring people together to explore big questions about aging populations. We attend to how social, biological, and psychological experiences throughout the life course influence later life health. We host engaging talks, workshops, and events that spark collaboration and highlight new ideas, while also providing support for faculty across UT who are pursuing research on aging populations. CAPS is a place where community, conversation, and research come together. This position is currently funded for one year from start date and may be renewed based upon availability of funding, work performance, and progress toward research goals.

What benefits do I receive with UT?

The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards. 
 

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/.  Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:

https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/. 
 

For more information on college staff professional development, please visit:

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund. 

Purpose

The Senior Research Program Coordinator will support the NIA-funded Center on Aging and Population Sciences by coordinating events and contributing to the Center’s goals across multiple projects. This role serves as a point of contact for core directors, faculty affiliates, collaborators, and visiting guests, supporting efficient operations, promoting engagement, and overseeing the completion of deliverables.

Responsibilities

Event and communications support:

• Coordinate center events, workshops, and meetings, including logistics for guest speakers (travel, catering, itineraries), event budgeting, securing venues, and follow-up actions such as expense processing.
• Draft and distribute accurate event announcements and other communications for promotion to internal and external stakeholders.
• Assist with maintaining the visibility of Center activity across social media channels, websites, and archives.
• Manage contact lists, listservs, and website profiles for effective communication among affiliates and collaborative aging center institutions.
• Assist the Program Director in maintaining the Center’s website, ensuring content reflects current activities and objectives.
   

Database support:

• Maintain center databases, ensuring accuracy, consistency, and compliance.
• Track faculty affiliate publications, ensuring compliance with NIH policies and other requirements, and assist with the creation of a searchable public database.
• Support the Program Director in preparing center activity summaries and progress reports. Assist with the development of standard operating procedures, documentation, and tracking systems for efficient program administration

Required Qualifications 

• Bachelor’s degree
• At least 5 years of experience in project coordination, event management or communications.
• Experience with database management.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills, with attention to detail.
• Ability to manage multiple priorities and deadlines in a collaborative environment.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and virtual meeting tools (Zoom, Teams, etc.)

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications 

• Experience working with project management systems such as Smartsheet, Asana, Trello, Microsoft Project, or Airtable.
• Familiarity with research environments.
• Experience preparing professional communication products (e.g., event announcements).
• Experience managing event budgets and tracking expenses.

Salary Range

• $60,000 + depending on qualifications

Working Conditions

• Typical Office Environment

Required Materials 

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.
 

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.