Professional Development Coordinator

Job Posting Title:

Professional Development Coordinator

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Hiring Department:

Graduate School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

20

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FLSA Status:

Exempt

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Earliest Start Date:

Sep 22, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

The part-time Professional Development Coordinator will provide individual and group career advising, teach workshops and coordinate content specifically for graduate students and postdoctoral scholars, grounded in a holistic in the Office of Career & Life Design in the Graduate School at UT Austin. This position will report to the Assistant Director for Professional Development and will focus on the unique needs of international graduate students and postdoctoral scholars. Subject matter for these events and workshops may include networking, community building and navigating the US job market and will incorporate Life Design principles and tools.

Responsibilities

Individual and Group Career & Professional Development Advising: Provide career advising and coaching specifically for advanced degree students and scholars, requiring specialized knowledge of the PhD hiring landscape across disciplines and industries. Types of advising can include meeting with students and scholars in person, through video conference, and by phone on topics ranging from application document preparation, career exploration and planning, interviewing, negotiation, decision making, storytelling and resilience strategies.

Career Programming: Support design and implementation of workshops and events focused on the career & professional development needs of graduate students and postdoctoral scholars. Collaborate with the team to develop and lead monthly international scholar community-building events and tailor core content for international graduate students and postdoctoral scholars. Plan and facilitate biannual international job search summit event.

Resource and Content Creation and Management: Create, manage and disseminate content and resources specifically focused on the professional development of international graduate students and postdoctoral scholars. Lead coordination of resource subscriptions that specifically address the unique needs of international graduate students and postdoctoral scholars, and curate and disseminate monthly global grad career listserv. Provide content, resources and opportunities for the weekly OCLD newsletter.

Required Qualifications

Bachelor's degree in any field with a demonstrated interest in career and professional development theory and assessment. Three years of experience teaching and advising students. Knowledge of and interest in international graduate student and scholar experience and support needs. Ability to conduct outreach and work collaboratively with faculty and student support offices. Bias towards action and ability to navigate ambiguity.

Preferred Qualifications

PhD in any field with experience advising and teaching graduate students on career and professional development topics. Demonstrated teaching and curriculum development experience.

Salary Range

$30,000 (prorated for 20 hours per week)

Working Conditions

This is an Austin, TX-based position and is expected to work on campus 20 hours per week.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one-page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.