Departmental Buyer

Job Posting Title:

Departmental Buyer

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Hiring Department:

University Housing and Dining

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Sep 16, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

Responsible for executing purchasing duties in support of the University Housing and Dining (UHD) department. Will process requisitions, obtain bids, and make awards of routine purchases. Responsible for developing and maintaining vendor relationships. Communicates purchasing details, status updates, and order discrepancies to requesters.   

Responsibilities

• Performs and facilitates purchasing activities for the procurement of supplies, materials, equipment, and services in Point Plus or UT Market using best practices and following departmental and University guidelines. Tracks purchase orders. Maintains records of orders and follows up with vendors on shipments and deliveries. Assists receiving with shipment /transportation related discrepancies and variances. Act as liaison for accounting and supplier to resolve issues.   

• Provides timely and effective communication to customers, suppliers, and requesters. Contacts vendors for bids or product and service availability when needed. Identifies new vendors and facilitates new vendor ID processing requirements. Communicates effectively with supervisor to maintain timely and accurate work processes.

• Works as a team member and independently to meet UHD business requirements and resolves problems as necessary. Reports issues to supervisor in a timely and effective manner. Supports team members when needed. Other duties as assigned. 

• Supports team with Business Contracts, State Contract orders, and processing invitations to bid as needed. Applies strategic sourcing and contract management practices ensuring competitive best value principles are effectively that ensure best possible goods and services are obtained at the most reasonable cost.

Required Qualifications

• Bachelor's degree

• 1 year of purchasing experience

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• 2 or more years of purchasing experience.

• Knowledge of university purchasing processes.

• Experience working in a student services environment.

• Experience using *DEFINE, Point Plus, and/or UT Market.

• Demonstrated ability to execute business contracts.

• Experience conducting bidding.

• Certified Texas Contract Developer or Certified Texas Contract Manager. 

Salary Range

$44,500+ depending on qualifications

Working Conditions

• May work in all weather conditions 

• May work around standard office conditions   

• Repetitive use of keyboard at a workstation     

• Use of manual dexterity

Work Shift

• Monday - Friday, 8:00AM - 5:00PM. Hours and days may vary due to business needs.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.