Events and Employer Relations Program Coordinator

Job Posting Title:

Events and Employer Relations Program Coordinator

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Hiring Department:

College of Liberal Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Sep 03, 2028

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/

 

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/

 

For more information on college staff professional development, please visit: 

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund 

Purpose

As part of the Employer Relations (ER) team within Liberal Arts Career Services, this role contributes to both strategic initiatives, daily operations supporting students, employers, and campus collaboration as well as taking a supportive role end-to-end event planning. This role is ideal for someone who values the unique strengths of a liberal arts education and is committed to helping students translate their academic experiences into competitive, marketable skills. This position will report to the Assistant Director of Events and Employer Relations.

This is a three-year fixed term position. 

Responsibilities

• Event Planning: Actively support Career Services events and aid the Assistant Director in developing programming tailored for liberal arts students by taking ownership of administrative duties. These duties include but are not limited to creating event pages/collateral, venue booking and walkthroughs, vendor coordinating, fielding some employer communication and payments/filing management and coordinating event materials. 
• Employer Relations: Support ER leadership with smooth transitions from initial outreach to on-campus engagement by maintaining ongoing employer communication, being present day-of for engagements, can speak on the unique skills liberal arts students have to offer during employer interaction and working with data analyst to ensure clean ER data is entered in CRM system. 
• Team Support: Collaborate with the Career Services team to support student career readiness by integrating relevant employer and alumni feedback. Assist data meet university outcome goals. Share insights from events, and work across campus to align programming with labor market trends and team priorities. Attend weekly staff and professional development meetings, and perform other related duties as assigned on a unique team within a larger team. 
• Other related functions as assigned 

Required Qualifications

• Bachelor’s degree and a minimum of 1 year of experience in higher education, event coordination or other relevant sectors. 
• Demonstrated project management abilities, interpersonal skills, professional demeanor, and excellence in oral and written communication. 
• Exceptional event planning skills. 
• Demonstrated ability to work in a collaborative team environment. Proficiency in Microsoft Word, Excel, and PowerPoint. 

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master’s degree. 
• 3 years experience in event planning. 
• Experience supporting employer or alumni engagement in a higher education context. 
• Familiarity with UT Austin systems, career services platforms (e.g., 12twenty, Symplicity, Handshake), and cloud-based tools like Airtable or Canvas. 
• Confident using Zoom, Microsoft Teams, and virtual event coordination. 

Salary Range

$60,000 + depending on qualifications

Working Conditions

Typical office environment

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.