Construction Administrator III (CA3)

Job Posting Title:

Construction Administrator III (CA3)

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Hiring Department:

CPC - Capital Planning and Construction

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The University of Texas at Austin is seeking to hire an experienced Construction Administrator III (CA3) to support various construction projects at UT Austin and other UT Austin campuses. CA3 provides construction administration support for the lead project manager, consistent with Planning, Design and Construction (PDC) department policies and procedures. PDC is currently managing more than $2 billion in active construction and this position is critical for the successful delivery of these projects. If you are experienced in construction management and want to help transform facilities that engage the university community and advance UT 's education, research, and public service missions, we encourage you to apply for rewarding career opportunities in PDC.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .

Relocation incentive may be available.

Purpose

To provide skilled, professional quality assurance for construction projects in order to ensure compliance with contract documents and applicable standards. Assignment workload may be 1 or up to 4 major capital projects. ($10M+ Total Project Cost (TPC)) and various minor (<$10M TPC) projects.

Responsibilities

• Conduct daily observation of construction work for compliance with approved contract drawings; specifications, RFIs, Supplementals, shop drawings, and Change Orders. Note conditions of non-compliance, with proper references to drawings and specifications.
• Coordinate and monitor material testing, air balance testing, systems testing and commissioning. Monitor deficiency logs to assure follow up of re-testing and system performance. Assist the Project Manager (PM) in resolving construction issues involving architectural, civil, structural, plumbing, electrical, and mechanical issues.
• Coordinate site visits, inspections, noise control, traffic control, security or utility outages. Attend pre-outage planning meetings. Monitor project close-out procedures and deliverables, including Operation and Maintenance manuals, current and accurate as-builts, record documents, punch list, and warranty walk-through. Issue punch lists for above-ceiling, in-wall and Substantial Completion inspections, and revisit to confirm completion of deficiencies.
• Draft Field Directives/Orders for PM approval as needed to expedite the work and document direction given to contractor. Confirm pricing with R.S. Means or other recognized cost estimating tools. Attend Pre-Construction meeting and regular onsite construction meetings. Facilitate pre-installation meetings between contractor and subcontractors prior to starting work as required.
• Monitor job site safety, conduct routing safety inspections and document observations and deficiencies in SafetyNet electronic database. Monitor Storm Water Pollution Prevention Plan (SWPPP) Best Management Practices and posted notifications, conduct weekly inspections and follow-up on correction of noted non-compliance by contractor. Maintain SWPPP documentation ready for unscheduled compliance inspection and audits.
• Maintain SWPPP documentation and perform inspections and audits. Stay current in Codes and Regulations applicable to design and construction, including international Building Codes (IBC), NFPA 101, TDLR, OSHA, ADA/TAS, ASHRAE 90.1, TPDES, and any special requirements of the building type or the local jurisdiction. Interface with and provide support to end-users and campus stakeholders, architectures and engineers contractors and regulatory agencies to assist with timely resolution of conflict.
• Review, comment, maintain, organize, distribute, track and retrieve paper and electronic, construction related project documentation, including inspection and test reports, RFI's, Architect's Supplemental Instructions (ASIs) documents, submittals, project change control documents, etc. Survey construction progress to confirm percent complete by trade. Review, confirm, modify and approve monthly contractor payment applications.
• Stay current in Codes and Regulations applicable to design and construction, including International Building Codes (IBC), NFPA 101, TDLR, OSHA, ADA/TAS, ASHRAE 90.1, TPDES, and any special requirements of the building type (e.g., healthcare, athletics, research labs, etc.) or the local jurisdiction. Interface with and provide support to end-users and campus stakeholders, architects and engineers, contractors and regulatory agencies to assist with timely resolution of conflicts.
• Other related functions as assigned. Complete special projects and serve on committees as assigned.

Required Qualifications

High school diploma or GED equivalent. 10 years of related experience in highly complex commercial, higher education or institutional construction projects with a TPC of $10M+. Ability to read and comprehend complex building construction documents, plans, details, diagrams, and specifications. Computer proficiency in multiple software packages such as Microsoft Office suite. Five years in staff oversight experience. Excellent written and verbal communication skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

15 years inspection mechanical and/or electrical systems, architectural finishes, and familiarity with Storm Water Pollution Prevention Plan (SWPPP) inspection in highly complex industrial, commercial, higher education, or institutional facilities preferred. Technical certification, licensure, or other industry recognized documentation of knowledge and expertise in one or more building trades preferred. LEED Green Associated preferred. OSHA Thirty-hour construction safety training preferred. Experience using internet-based safety database such as SafetyNet. Computer proficiency in project management and tracking software such as Procore, BIM 360, etc. and document review/editing software such as Bluebeam, Adobe Acrobat Pro, etc.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

$88,000 + depending on qualifications

Working Conditions

• Uniforms or PPE white onsite

• All weather conditions

• Extreme temperatures

• Chemical fumes

• Standard office

• Biohazards/Chemicals

• Electrical/Mechanical

• Keyboard

• Manual dexterity

• Climbing of stairs and ladders

• Lifting and moving

• May require after hours onsite work including evenings, weekends, holidays, etc. Will require travel between job sites.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.