Associate University Registrar

Job Posting Title:

Associate University Registrar

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Hiring Department:

Office of the Registrar

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Aug 11, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The mission of the Office of the Registrar at the University of Texas at Austin is to create, maintain, certify, and protect University records of courses, degrees, and students.

The Office of the Registrar strives to:

• recognize the importance of each person we serve,

• hold the trust and confidence of students, faculty, and staff for our quality of work, collaborative solutions, and administrative foresight,

• care for our employees by promoting a friendly and stimulating office environment with opportunities for professional development, and

• earn national respect for excellence in academic services and our use of technology to benefit our campus and the higher education community.

The Office of the Registrar emphasizes:

• accuracy, to maintain exceptional quality in our records and processes;

• integrity, to demand responsibility, confidentiality, and honesty in our work;

• customer service, to help people in a timely and caring way;

• communication, to share expertise and listen to our clients and each other; and

• teamwork, to foster a collaborative work environment and coordinate the intricacies of our collective mission.

The Office of the Registrar hires for the needs of the entire office.

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

The Associate University Registrar plays a vital leadership role within the Office of the Registrar, supporting the University’s academic mission by managing and overseeing key operational and compliance functions. This position supervises Assistant Registrars and serves as a member of the Registrar’s Office leadership team, contributing to strategic planning, policy implementation, and service delivery improvements. The Associate Registrar ensures that assigned areas operate efficiently, comply with university, state, and federal regulations, and support student success.

Responsibilities

Leadership and Supervision

• Serve as a member of the Registrar’s Office leadership team, contributing to office-wide planning, coordination, and decision-making.
• Supervise Assistant Registrars and administrative staff in designated functional areas (e.g., athletic eligibility, state residency determination, compliance). Manage caseload distribution and work assignments.
• Provide mentorship, training, and performance evaluation to support staff development and operational excellence.
• Represent the Registrar’s Office on university committees and task forces as assigned.
• Provides strategic input on office-wide initiatives and ensures alignment of assigned areas with institutional goals and compliance standards.
• Oversees multiple functional areas, depending on office needs.

Compliance

• Direct supervisory responsibility for critical compliance areas of the Registrar’s Office including (but not limited to) athletic eligibility certification and state residency determination;
• Develop tools in identifying risk, determining appropriate mitigation techniques, and testing controls;
• Oversee compliance-related functions such as athletic eligibility certification, state residency determination.
• Ensure accurate and timely reporting to external agencies
• Analyze data and prepare reports to support institutional decision-making and accreditation efforts.
• Serve as a liaison to auditors and regulatory bodies.
• Regularly monitors federal, state, and institutional legislation to ensure compliance and proactively adjusts office policies and procedures as needed.

Process Improvement and Collaboration

• Collaborate with Registrar leadership, IT partners, and campus stakeholders to streamline processes and implement new technologies.
• Lead or participate in projects to enhance service delivery, data integrity, and operational efficiency.
• Document business processes and contribute to business continuity planning.
• Support the development and implementation of academic policies and procedures.
• Lead the development and implementation of new technology, operating procedures and policies pertaining to the office's technologies with an emphasis on maintaining and ensuring operation continuity and security.

Required Qualifications

• Bachelor’s degree and 5+ years of progressively responsible experience in a Registrar’s Office or related academic services unit.
• Supervisory experience, including hiring, training, and evaluating staff.
• Experience with compliance areas such as state residency, athletic eligibility, Veteran certification.
• Proven ability to manage multiple priorities in a complex environment.
• Significant experience interpreting federal and state regulations and implementing successful programs and processes to ensure compliance.
• Experience identifying compliance risks and implementing policies or processes to mitigate associated risks
• Demonstrated commitment to providing high-quality customer service and ability to inspire trust of others.
• Demonstrated ability to communicate effectively; establish, motivate, and lead effective teams; manage conflict and change.
• Proven expertise in the ability to think critically and creatively, act with strategic agility, deal with ambiguity, evaluate and resolve problems, and formulate strategies to deliver results on long- and short-term goals.
• Ability to recognize challenges, problem solve, and introduce innovative solutions.
• Proven ability to implement policies and manage operations in a large, complex environment.
• Excellent oral and written communication skills to interact with faculty, students, administrators, and external stakeholders.
• Demonstrated success in hiring, developing, supervising, and evaluating staff.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master’s degree in higher education, public administration, or a related field
• Experience as an Associate or Assistant Registrar in a large, public university
• Experience working with accrediting agencies, auditors, or government entities.
• Project management experience and a commitment to continuous improvement.
• Experience leading and developing managerial staff.
• Proven ability to deliver high-quality service and build trust with various stakeholders.
• Advanced skills in planning, organizing, and managing competing priorities.
• This position is designated as one of Special Trust and requires adherence to university data security and confidentiality standards.

Salary Range

$105,000

Working Conditions

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation.

• Occasional weekend, overtime, and evening work to meet deadlines.

• Monday – Friday, 8:00 AM – 5:00 PM on-site work is the standard expectation for this position.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.