Administrative Assistant (Billing/AP/Payroll Clerk)
Fast Facts
Join Tutor Me Education as an Administrative Assistant focused on Billing, Accounts Payable, and Payroll, playing a key role in the efficient operation of the firm.
Responsibilities: Key responsibilities include supporting billing and payroll operations, managing invoices, responding to inquiries, and assisting with reports and special projects.
Skills: Required skills include excellent communication, interpersonal skills, strong analytical abilities, proficiency in Microsoft Office, and knowledge of bookkeeping procedures.
Qualifications: Preferred qualifications include a college degree and relevant internship or work experience.
Location: Los Angeles, California, United States
Compensation: Not provided by employer. Typical compensation ranges for this position are between $45,000 - $65,000.
Tutor Me Education's office currently seeks an Administrative Assistant (Billing/AP/Payroll Clerk) to join a team of dynamic individuals vital to the daily operations of the firm.
- Supporting all billing and payroll operations
- Utilization of accounting and payables software programs to perform duties and responsibilities
- Ensuring that all tasks and duties completed are done within the firm’s set guidelines and policies
- Accurately and timely completing assignments
- Researching and responding to inquiries
- Displaying a positive, high-energy attitude within our team environment
- Reviewing and editing pre-bills in response to attorney and support staff requests
- Executing complex bills (i.e., multiple discounts, split-party billing, preparation of electronic bills)
- Creating, printing and verifying the accuracy of invoices prepared for clients
- Reviewing and verifying the accuracy of supporting documentation as required
- Assisting with obtaining information required for e-billing and liaising with e-billing coordinators
- Reviewing and analyzing rejected invoices and assisting with their resolution
- Processing write-offs per Firm policy
- Assistance with the creation and distribution of daily, weekly, monthly reports
- Assisting with year-end closing and reporting as required
- Assisting with special projects on various issues as needed
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Strong analytical, problem-solving and & productivity skills
- Excellent time management skills and the ability to work flexible hours to meet deadlines
- Ability to function well in a high-paced environment with shifting priorities
- Ability to maintain confidentiality, and to exercise discretion and good judgment
- Proficiency in Microsoft Office applications
- Knowledge of bookkeeping procedures (posting, balancing, debits/credits and journal entries)
- Proficiency in basic accounting principles and the ability to perform mathematical functions
- College graduate with internship/work experience
Why Should You Apply?
- Generous PTO plan
- Excellent growth and advancement opportunities
Average salary estimate
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