Document Control Specialist - InEight

From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational projects covering the full spectrum of consultancy, project delivery and post-project operations.  

With offices located globally, you're never far away from our services. With over 22,000 specialists in more than 60 countries, we blend local knowledge with global insight to tackle challenges of any scale.    

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world. 

Turner & Townsend seeks an experienced Document Control Specialist to work in a client facing role with one of our high-profile renewables clients. *Must have InEight experience*

The role is to maintain and support all documentation and transmittals for a major capital project including the Engineering Document Management System (EDMS) in coordination with the Project Management Contractor (PMC). 

Key Elements:

• Responsible for implementing and maintaining Document Control processes assuring document control, cataloging, change control and archival requirements are met for the owner operator.
• Support the workflow and delivery of required documents for a capital project, overseeing the flow and management of documents from the PMC and other sources.
• Manage interfaces with all parties involved with the PMC’s EDMS, ensuring the workflows and distribution matrices are managed for accurate, fast, and efficient information sharing. Identify and mitigate obstacles as necessary.
• Develop and maintain the project SharePoint based system ensuring necessary documentation is managed properly.
• Manage transmittals from PMC’s EDMS, coordinate workflow responses for the WLNG team, and other associated tasks.
• Trains team members in processes and document control software as necessary.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

• Up to 5 years’ experience with maintaining document management systems on large projects.
• Well- experienced in coordinating teams to facilitate document control for multiple concurrent large energy projects.
• Experience with InEight is highly preferable as well as with SharePoint.
• Fully versed with using an EDMS system specifically InEight.
• Excellent oral and written communication skills.
• Self-starter with a client centered focus.
• Able to design efficient file management structures within SharePoint.
• Able to design intranet for medium organizations (<500 people).
• Proactively collects team feedback and implement improvements.
• Coordinates team to develop efficient document management guidance documents.
• Identifies gaps in skills and capacity and seeks management support to fill resources.
• Strong collaboration and communication skills – leads team discussions and interfaces well with external contractors.

Salary range: $100K-110,000K depending on experience. 

*On site requirements might change based on clients needs.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. 

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.  

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. 

Please find out more about us at www.turnerandtownsend.com/ 

Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list or that have not followed due process. Any speculative or unsolicited CV’s will be treated as a direct application. 

All your information will be kept confidential according to EEO guidelines. 

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