Prototype Department Administrator

Who we’re looking for 

Toyota’s Prototype Department is looking for a passionate and highly motivated Department Administrator. The primary responsibility of this role is to support the Department(s) day-to-day administrative operations.

 Reporting to the General Manager, the person in this role will support the Prototype department's objective to provide prototype evaluation vehicles for Toyota North America Product Development and Vehicle Evaluation.

What you’ll be doing: 

• Support dept administrative management

• Create and submit purchase orders, tracking, and invoicing (including capital projects)

• Department budget analysis, tracking, and reporting.

• Technical report and Technical Standard (TS) tracking and retention

• Support onboarding of new hire

• Meeting /Special event planning

• Support executive travel plans, reservations and expense reports

What you bring: 

• Experience in administrative support, including document management processes or systems

• Experience in MS Office (Word, PowerPoint, Excel, Outlook), and SharePoint

• Experience with travel and expense report systems (specifically Chrome River and FCM)

• Experience with company purchasing card purchases, accounting and monthly reconciliation.

• Experience with Ariba purchasing system to issue and track purchase orders, capital projects and status reports.

• Strong ability to maintain privacy and confidentiality

• Flexible work schedule to meet business needs.

• Ability to coach and train additional admin staff

Added bonus if you have:  

• Strong sense of inclusion and teamwork

• Bilingual proficiency in English and Japanese

• Strong customer focus and interpersonal skills

• Flexibility to change and take on additional responsibilities as the business requires

• Desire to learn and share ideas with others

• Relationship building with key stakeholders

• Experience supporting executives

• Demonstrated project management skills

• Power BI or Power Apps experience

• Business Partnering Group (BPG) Participation or Leadership, or community leadership experience (boards, associations, etc.)

What we’ll bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

• A work environment built on teamwork, flexibility, and respect

• Professional growth and development programs to help advance your career, as well as tuition reimbursement

• Team Member Vehicle Purchase Discount.

• Toyota Team Member Lease Vehicle Program (if applicable).

• Comprehensive health care and wellness plans for your entire family

• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute

• Paid holidays and paid time off

• Referral services related to prenatal services, adoption, childcare, schools, and more

• Tax Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)