Contracts Team Lead

Job Posting Title:

Contracts Team Lead

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Hiring Department:

Campus Operations

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The University of Texas at Austin is seeking to hire a Construction Contracts Team Lead (Contracts Specialist III-IV) for Campus Operations to review, negotiate, draft, revise, and amend construction-related contracts to ensure compliance with University Rules, which include the Rules, Policies and Regulations of the Board of Regents of The University of Texas System, The University of Texas at Austin, as well as State of Texas and federal laws. Provide expert guidance and consultation to all areas including internal and external constituents regarding contract management and related matters. Provides technical and contracting support for Planning, Design and Construction (PDC) staff including assigned Project Manager. PDC is currently managing more than $2 billion in major projects in the design and construction phases, and this position is critical for the successful delivery of these projects. 

You’ll be working for a university that is internationally recognized for academic programs and research. Your work will make a difference in the lives of students, staff, and faculty, thereby enhancing the student experience.

UT Austin provides an outstanding benefits package. 
For more details, please see: https://hr.utexas.edu/prospective/ benefits and
https://hr.utexas.edu/current/services/my-total-rewards.

Purpose

Supervise a team of Contract Specialists soliciting, issuing and managing professional and technical service contracts for construction projects at all University of Texas at Austin facilities. Manage solicitations and contracts for capital construction projects, master agreements and other high profile projects.  

Responsibilities

• Provide supervision, training and guidance to a team of Contract Specialists soliciting, issuing and managing professional and technical services contracts. Perform supervisory duties such as a management of leave time, performance evaluations, salary recommendations, etc.  

• Manage complex and/or high profile project-specific competitive solicitations for professional and technical services. Manage procurement-related events such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scorings.

• Manage indefinite delivery/indefinite quantity (IDIQ) master agreements for professional and technical services including development of solicitations, contract issuance, amendments and renewals. Serve as liaison between contracted firm and project management staff. Manage records and generate reports for spend management.

• Perform quality control reviews to ensure compliance with legal and regulatory requirements. Provide recommendations on updates for solicitations, contract boilerplate language, and other contract-related documents. Serve as a subject-matter expert in the development or modification of contract administration policies and procedures.

• Obtain (if applicable) and maintain professional contracting certification.

• Other related functions as assigned. Collaborate with other UT Austin colleagues to initiate and develop process improvements.

Required Qualifications

Diploma (High School) or GED is required and five years of relevant experience. Experience may be a substitute for education. Proven ability to oversee and/or supervise the work of others. Ability to evaluate contracts and recommend future status; to interpret policies, procedures, and regulations; to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements; to write and edit contract requirements and specifications; to negotiate features of a contract; and to communicate effectively.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Associate's or Bachelor's Degree in Business Administration, Construction Management/Administration, or related-field. Experience may be a substitute for education. Knowledge of state procurement and contract management requirements, regulations, and best practices.

Salary Range

$90,000 + depending on qualifications

Working Conditions

• Standard office

• Keyboard

• Manual dexterity

• Rare occasions of lifting and moving

Work Shift

• 40 hours per week, flexible schedule for work hours between 7:00am-6:00pm Monday through Friday

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.