Administrative Assistant III - job 1 of 2

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Closing Date:

08/16/2025

Type of Position:

Administrative Operations and SupportNo

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas, Fayetteville

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.

If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Appli­cants are required to submit a request for each position of which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.

Department:

School of Journalism and Strategic Media Staff

Summary of Job Duties:

The Administrative Assistant Ill is responsible for performing general office duties for the School of Journalism & Strategic Media. This position will be responsible for greeting visitors to the school and assisting students, faculty, instructors, and graduate assistants as well as staff with various requests, such as overrides, curriculum support for the Associate Director. This position will be the primary for assisting the Event Coordinator with school's event planning — placing food and supply orders, making reservations for space and/or equipment, assisting with event set-up and tear-down. This position will work with Admissions setting up and scheduling student tours and preparing student tour packages for visiting prospective students and their families. The Administrative Assistant Ill will perform daily office duties that include answering the main phone for the school and directing incoming calls to where they need to go. This position will handle the School Director's Outlook Calendar and schedule meetings. The Administrative Assistant Ill will assist with inventory and surplus of school equipment, as well as furniture, e-waste, memory equipment, etc. This position will perform other duties as assigned.

Regular, reliable and non-disruptive attendance is an essential job duty, as it the ability to create and maintain collegial, harmonious working relationships with others.

Qualifications:

Minimum Qualifications:

• The formal education equivalent of a high school diploma

• At least one year of experience in an office setting, working with customers & technology with a focus on customer service

Preferred Qualifications:

• Experience using Microsoft Excel

• Experience using the University of Arkansas software, or ability to learn quickly

• Demonstrated experience in & ability to work in a fast paced, team-oriented atmosphere with the
  ability to multitask while working with little supervision

Knowledge, Skills & Abilities:

• Excellent knowledge of English grammar and punctuation

• Accurate and strong typing skills

• Demonstrated strong organizational skills

• Demonstrated strong time management skills

• Demonstrated self-starter with the ability to have attention to detail

• Ability to provide excellent service to office visitors

• Ability to demonstrate flexibility when needed

• Ability to work in a diverse environment

• Ability to learn new software when introduced

Additional Information:

$39,930Cover Letter/Letter of Application, List of three Professional References (name, email, business title), ResumeProof of Veteran StatusMarti Thomas, Office Manager & Assistant to the Director, [email protected]

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Special Instructions to Applicants:

Pre-employment Screening Requirements:

Criminal Background Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

N/A

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes