Administrative Coordinator - Temporary

Thorlabs is pleased to play a role in advancing science through the components, instruments, and systems we design and manufacture. We believe that science and innovation have great potential to improve the world around us and are committed to advancing photonics (i.e., light-based) technologies that positively impact our customers, employees, and communities. Via educational outreach and more sustainable business practices, we continuously invest in a brighter future. We recognize that each of our employees is a unique individual with the ability to contribute to our success and seek to find great people who will thrive in our fun, fast-paced culture.

The Temporary Administrative Support role provides essential administrative assistance to ensure the smooth operation of the company. This position handles activities such as purchasing, limited bookkeeping tasks, inventory tracking, facility coordination, and shipping/receiving. By keeping the office organized, well-stocked, and responsive to daily needs, this role contributes to maintaining an efficient and supportive work environment. While this position is posted as full time, Monday - Friday, we are willing to consider part time hours for a well qualified candidate. This is a temporary position, scheduled to last approximately 7 months.

Essential Job Functions include the following, but are not limited to:

• Handle company communications, coordinate meetings and events, and maintain inventory and office supplies.
• Company purchasing by processing procurement requests with vendors and coordinating shipments.
• Provide general assistance to team members with daily tasks and documentation needs.
• Coordinate technology access, maintain accurate timekeeping records, and arrange business travel.
• Track and distribute deliveries in a timely manner.
• Maintain receipt documentation and assist with account reconciliations.
• Coordinate with vendors for facility maintenance or repairs.
• Help ensure compliance with safety and waste disposal requirements.

In addition to the essential functions and duties listed above, all positions are also responsible for:

• Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work-related tasks in a manner that is in compliance with all Company policies and procedures.
• Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments.

*The Company retains the right to change or assign other duties to this position

Physical Activities: This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.

Experience:

• Minimum 2 years of experience in a similar and progressive position preferred.

Education:

• High School Diploma, Associate Degree or Higher preferred.

Specialized Knowledge and Skills:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with purchasing, vendor relationships, and inventory control.
• Experience in QuickBooks or ( or similar programs ) a plus, but not required
• Experience with Adobe Acrobat a plus, but not required
• Self-starter, ability to work independently
• Exceptional organizational skills
• Multitasking and prioritization skills
• Demonstrated experience in a customer centric environment

Hourly pay range for this position is $25.00 - $31.50 depending on experience

Thorlabs values its diverse environment and is proud to be an Equal Employment Opportunity/Affirmative Action Employer. All qualified individuals will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law

Thorlabs offers a complete benefits package that includes medical, dental and vision insurance, company paid life insurance, a generous PTO package, a 401(k) plan, and tuition reimbursement just to name a few..